Project Coordinator

Job Description

Job Description

Job Title: Project Coordinator

Job Description

The Project Coordinator plays a central role in supporting service-based construction operations by coordinating project setup, scheduling, client communication, sales support, and billing activities. This position ensures that jobs are accurately established in internal systems, that field teams have the documentation they need, and that clients receive timely updates throughout the project lifecycle. The role also supports master service agreement (MSA) clients, assists with operational planning, and helps maintain high standards of safety, quality, and customer satisfaction in a fast-paced, restoration-focused environment.

Responsibilities

• Set up all new jobs accurately in internal systems and ensure the delivery team receives complete and correct documentation.
• Complete project information forms (PIF) and maintain organized project records.
• Print job photos and all pertinent site documents, using double-sided printing and consolidating pages where appropriate.
• Update the awarded tab in the proposal spreadsheet to reflect new projects.
• Update Timberline with current project information and ensure data accuracy.
• Print estimate detail reports and crew reports for jobs valued at $3,500 and above.
• Transfer project budgets from estimating to accounting to enable proper financial tracking.
• Notify the office team via email when contracts are awarded and provide key project details.
• Contact clients to communicate tentative project schedules and set expectations clearly.
• Follow standard scheduling protocols, including daily and weekly client communication.
• Update the scheduling calendar daily to reflect current and upcoming work.
• Communicate with the superintendent daily to confirm proper scheduling and sequencing of jobs.
• Evaluate potential increases in Pro Xpress work and identify the need for additional crews, coordinating with the operations manager to plan required resources.

Job Type & Location

This is a Permanent position based out of Freehold, NJ.

The pay range for this position is $60000.00 - $65000.00/yr.

Health & Insurance Medical insurance Dental insurance Vision insurance Life insurance Financial / Retirement 401(k) plan (with some level of matching) Time Off PTO (vacation time) Paid holidays Professional Support Training & development programs Ongoing field safety training

This is a fully onsite position in Freehold,NJ.

This position is anticipated to close on Jul 22, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.