Accounting Coordinator

Accounting Coordinator

Type: Full-time, Independent Contractor Location: Remote Work hours: 9:00 AM – 5:00 PM U.S. Central Standard Time (CST)

We're looking for an Accounting Coordinator who takes pride in accuracy, follow-through, and keeping financial operations running clean and on time.

This role is trusted with real responsibility and plays a direct role in cash flow, partner relationships, and payroll accuracy.

What You'll Own

This is a hands-on accounting role with real ownership — not just data entry.

Accounts Receivable

• Prepare and send customer invoices
• Post payments (ACH, check, credit card)
• Maintain weekly AR aging
• Execute consistent collections follow-ups
• Coordinate accounts for collections when needed

Accounts Payable

• Process vendor, installer, utility, and contractor payments
• Track land lease payment schedules
• Ensure payments are accurate and on time
• Maintain clean vendor records

Media Owner & Partner Payments

• Process payments to media owners, landowners, and inventory partners
• Track revenue splits and remittance schedules per contract
• Reconcile partner statements against internal billing
• Flag discrepancies or issues to management

Sales Commissions

• Calculate internal sales commissions based on approved plans
• Reconcile commissions against collected revenue
• Prepare monthly commission summaries for review
• Maintain accurate commission records

Payroll Administration

• Prepare payroll inputs for employees and contractors
• Track hours, commissions, and payroll data
• Coordinate payroll processing with our payroll provider
• Maintain payroll records and documentation

General Accounting Support

• Maintain accurate records in QuickBooks Online
• Support month-end close and reconciliations
• Keep financial documentation organized and audit-ready

What We're Looking For

• 5+ years experience in AP/AR, bookkeeping, or accounting support
• Strong experience with QuickBooks Online
• Comfortable with collections follow-ups and accountability
• Highly detail-oriented and process-driven
• Discreet, trustworthy, and reliable
• Experience with commissions, payroll, or multi-entity businesses is a plus

If you take pride in getting things right, staying organized, and owning your responsibilities — you'll thrive here.