Legal Secretary

Adecco Healthcare & Life Sciences is currently hiring Legal Secretaries in Beverly Hills, California! This is an on-site, full-time opportunity supporting a physician expert witness practice within a medical-legal environment focused on complex civil litigation matters. Pay: $29.00 to $45.00 per hour Type: Full-Time | Legal Secretary (Medical Legal / Expert Witness Support) Schedule: Monday – Friday | Full-Time Hours Location: Beverly Hills, CA Primary Responsibilities Serve as the first point of contact for all medical-legal and expert witness inquiries from attorneys, paralegals, case managers, and vendors Manage physician expert's calendar including IMEs, depositions, court appearances, record reviews, and meetings Coordinate complex scheduling across attorneys, court staff, and multiple time zones Organize, maintain, and update electronic and physical case files, exhibits, and medical records Utilize case management software (Clio strongly preferred) to track active legal matters Perform conflict checks and maintain accurate logs of case intake and status Prepare, format, and update legal and business documents including CVs, fee schedules, engagement letters, and reports Coordinate travel arrangements including flights, hotels, and ground transportation for legal proceedings Ensure all case materials and testimony documents are prepared in advance of travel and court dates Track physician time for case work, testimony, and travel; prepare and send invoices based on fee schedules and retainers Monitor accounts receivable and follow up on outstanding invoices and retainer replenishments Communicate professionally with attorneys, court personnel, and internal staff regarding case logistics Maintain strict confidentiality of all medical and legal information at all times Perform additional administrative and case management duties as assigned Qualifications Prior experience in a law firm, litigation support, med-legal office, or similar environment strongly preferred Strong proficiency in Microsoft Outlook and/or Google Workspace required Experience with Clio or similar legal practice management software strongly preferred Excellent written and verbal communication skills with a professional phone presence Strong organizational skills with the ability to manage multiple deadlines and priorities Ability to work independently in a fast-paced, high-detail environment High level of discretion and ability to handle confidential medical-legal information Must be able to work on-site in Beverly Hills for the first 2–6 weeks of training Physical Requirements Ability to sit and work at a computer for extended periods Frequent use of computer, telephone, and office equipment Occasional standing, walking, and light lifting of office materials Benefits 401(k) 401(k) matching Competitive salary Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Wellness resources Equal Opportunity Employer / Veterans / Disabled Military connected talent encouraged to apply The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. #J-18808-Ljbffr