ADMINISTRATIVE ASSISTANT II

Administrative Assistant II

The Illinois Prisoner Review Board is seeking to hire a motivated, self-starting Administrative Assistant II working directly under the Chief of Staff. The Administrative Assistant II will function as a confidential staff assistant to the Chief of Staff assisting in the planning, development, and execution of operating procedures. They will conduct research, study and investigate problems which affect the operation and flow of information within the agency, and draft and submit a variety of agency reports and fact sheets. They will additionally serve as a backup agency timekeeper. The ideal candidate will have strong writing skills, discretion, strong ethical judgement, and will be able to work well with the public, staff, and Senior Management. We invite all qualified candidates interested in public safety to apply. The Prisoner Review Board offers a robust benefit package including:

• Monday-Friday schedule
• Health, life, vision, and dental insurance
• Paid Parental leave
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually
• (10-25) paid vacation days (based on years of service)
• Employees earn (3) paid personal days (pro-rated based on start date)
• (13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process. Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions:

• Functions as a staff assistant to the Chief of Staff assisting in the planning, development, and analysis of operations, systems, various requests, and procedures in order to make recommendations leading to reduced operating costs, improved services, and greater consistency and efficiency.
• Under the direction of the Chief of Staff, directs and conducts a variety of investigations of problems which affect the operation and flow of information within the agency, assisting in feasibility studies, and providing recommendations and solutions to the Senior staff.
• Under the direction of the Chief of Staff, independently conducts research and collects data relevant to planning, staffing, and the evaluation of programs.
• Prepares, tracks, and submits the agency's monthly, annual, and quarterly reports including, but not limited to: statutorily required reports, annual reports, audit reports, employee training reports, TA-2 reports, Exempt Vacancy Reports, Agency Contingency Plans, and Agency Workforce Reports.
• Serves as the backup agency timekeeper ensuring staff timekeeping is reported timely.
• Performs other duties as assigned or required which are reasonable within the scope of the duties enumerated above.

Minimum Qualifications:

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years college, preferably with courses in public or business administration.
• Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications:

• Prefers two (2) years of experience in working as a confidential or executive assistant to upper level management.
• Prefers strong writing skills, including experience with a solid foundation in grammar, spelling, and punctuation, along with the ability to organize thoughts logically and in written form.
• Prefers two (2) years of experience in assisting or supporting management in daily operations and administration of organizational activities.
• Prefers proven discretion and ability to exercise judgement in a professional, ethical, and judicious manner.
• Prefers two (2) years experience in working with confidential, high profile, time sensitive or subject sensitive issues/materials.
• Prefers two (2) years experience in timekeeping and reporting.
• Prefers two (2) years experience in Microsoft Office, PowerPoint, Access and Docuware software.
• Prefers ability to thrive in a fast-paced work environment, under tight deadlines and readily adapts to changing priorities.

Conditions of Employment:

• Requires the ability to travel statewide.
• Requires the possession of a valid appropriate driver's license.
• Requires the ability to successfully pass Department of Corrections, Illinois State Police, and county jail background checks as necessary to enter required correctional facilities throughout Illinois.

About the Agency:

The Illinois Prisoner Review Board's mission is to function under statutory authority as a quasi-judicial body with a primary focus on public safety. It further acts as a checks and balances on other state and local institutions. The Board imposes release conditions for incarcerated individuals who are exiting penal facilities, revokes and restores good conduct credits from inmates and conducts hearings to determine whether parolees have violated conditions of parole. The Board also notifies victims and their families when an inmate is about to be released from custody. Finally, the Board makes confidential recommendations to the Governor relative to clemency petitions.