Executive Assistant to the Executive Pastor

Job Description

Job Description

Are you detail-oriented with a passion for ministry? Our Franklin Campus is looking for a dedicated Executive Assistant to serve as the right hand to our Executive Pastor and HR Manager. In this role, you will do more than manage schedules — you will play an integral role in the moving parts of our executive team. If you thrive on organization, possess a heart for serving others, and want to use your administrative gifts to help advance the ministry at Rolling Hills Community Church, we would love to hear from you.

Objective: The Executive Assistant is responsible primarily for providing support to the Executive Pastor and secondarily for providing support to the HR Manager.

Gifts/Skills Set

• Administration & Organization
• Accuracy & Time Management
• Confidentiality & Servant's Heart
• Self-Directed & Motivated
• Proofreading & Editing
• Google Suite proficient
• HR Knowledge Helpful

Expectations

• Live an exemplary life, modeling the call, character, and competencies of a minister of the Gospel of Jesus Christ.
• Be a servant leader to staff and teams of volunteers, as well as families and overall church body. 
• Grow personally in his/her own leadership and ministerial abilities by reading, attending conferences, and having godly, professional mentors in his/her life.
• Be involved in the overall life of the church body by actively participating in a Community Group and church-wide events.
• Be an excited and contributing member of the RHCC Staff.

Responsibilities

• Provide administrative support to the Executive Pastor including, but not limited to, scheduling meetings and appointments, creating and maintaining agendas, maintaining calendars, and other items as needed/requested.
• Help schedule and coordinate meetings by booking spaces, setting up rooms, and ordering catering/food if needed.
• Coordinate conferences attended by leadership teams by booking travel and lodging, researching conference packages, and developing itineraries.
• Help prepare All-Staff Meetings through retrieving information, creating presentation materials, coordinating participants, and communicating with staff through reminders and follow-up.
• Attend designated meetings (such as HR Advisory Team and Culture Team) and record minutes.
• Assist Executive Pastor in executing Annual Staff Christmas Party as well as other events included within overall staff development plan (such as Wacky Work Days and staff outings).
• Assist HR Manager in employee processes such as hiring, on-boarding and off-boarding; maintaining correct employee files and information in BambooHR; administering employee benefits and other HR-related tasks.
• Complete compensation surveys as needed.
• Assist with organizational project teams that the Executive Pastor leads including studying, planning and coordinating their efforts. 
• Proactively looking ahead at all times for Executive Pastor’s schedule, team schedules and overall church calendar. 
• Keep organizational charts updated.
• Run point on BASE metrics, regular weekly metrics and quarterly executive metrics.
• Serve as occasional back-up to RHCC Office Manager by answering phone and front door.
• Other duties as assigned.

Qualifications

• Preferred: Minimum of five years in church-related ministry or the equivalent business experience
• Required: College level undergraduate degree
• High level of computer literacy

Compensation: Full-Time | Exempt | Support Staff | Includes Benefits