Operations Assistant

Operations AssistantThe Operations Assistant plays a critical role in keeping our FID Seaport location running smoothly. As the backbone of daily operations, this position supports the VP of Operations while providing cross-functional administrative and operational support to teams across Supply Chain, Coordination, Fabrication, Virtual Design and Construction (VDC), and Logistics.This is a highly visible, hands-on role where you will serve as the primary point of contact for the facility ensuring a seamless experience for employees, customers, and vendors alike. If you thrive in a fast-paced, team-oriented environment and enjoy being at the center of operations, this is an opportunity to make a meaningful impact.This is a fully on-site position requiring a daily presence at our Seaport (FID) facility.What You'll DoTeam & Leadership SupportProvide direct administrative support to the VP of Operations, including calendar management, meeting preparation, and priority trackingSupport leaders across Logistics, VDC, Warehouse, and Fabrication with scheduling, documentation, and communicationCoordinate meetings by preparing agendas, capturing notes, and distributing follow-upsTrack action items, deadlines, and key operational metrics to ensure timely executionPartner with the Corporate Administrative team and participate in monthly administrative meetings to maintain alignment across locationsOperations & SystemsServe as the primary administrator for Fid Fab, ensuring project data is accurate and up to dateGenerate and distribute monthly fabrication projection reports to provide visibility into shop capacity and demandPartner with Shop Leads to support weekly timesheet administration through E-TimeAssist with operational initiatives and continuous improvement efforts, including digital workflow enhancementsFID Facility & Visitor ExperienceAct as the site ambassador for all visitors, delivering a professional and welcoming experienceCoordinate logistics for meetings, Town Halls, and team-building events, including vendor coordination and room setupSupport facility operations in partnership with the Facility Manager, including vendor services (janitorial, repairs, etc.) and supply managementPromote and uphold a strong safety culture during daily operations and site visitsWhat You BringBachelor's degree or equivalent experience in a related field5+ years of experience in operations or administrative support (construction industry experience preferred)Strong proficiency in Microsoft Office (Excel, Outlook, Teams)Proactive, self-directed approach with the ability to anticipate needs and take initiativeExcellent communication and customer service skillsStrong attention to detail and organizational skillsAbility to problem-solve and adapt in a fast-paced, evolving environmentWork Environment & Physical RequirementsAbility to move throughout office, warehouse, and fabrication environmentsComfortable standing and walking for extended periods during tours and eventsAbility to lift and carry materials up to 25 poundsCapable of handling routine physical tasks such as setting up meeting spaces and restocking suppliesComfortable working in a mixed office and industrial setting, including exposure to noise and varying temperaturesWhy Join Us?At our company, we believe every role is a trade—and every team member has the opportunity to master their craft. You'll be part of a collaborative environment where operational excellence, continuous improvement, and teamwork drive everything we do. This role offers a unique opportunity to be at the center of a dynamic facility and contribute to the success of multiple teams.