Executive assistant

Executive Assistant The executive assistant will be responsible for providing administrative support to the company owner. This role requires exceptional organizational, communication, and problem-solving skills, as well as a high level of confidentiality and customer service. The selected person will ensure the efficient management of the agenda, coordination of projects, and execution of key tasks for the achievement of organizational objectives. Plan, organize, and manage the executive's daily schedule, including meetings, events, and travel. Coordinate and confirm appointments, meetings, and commitments. Oversee travel itineraries, reservations, and necessary documentation for national and international trips. Review and respond to emails, letters, and other official documents when required. Prepare reports, presentations, and meeting minutes with key and quality information. Manage and archive digital documents to ensure accessibility, security, and order. Consolidate and monitor expenses, including the reconciliation of travel reports and assigned budgets. Coordinate with suppliers for purchases and services, when required. Support in the planning, follow-up, and execution of strategic projects, ensuring the compliance of deadlines. Handle confidential information professionally, ensuring privacy and compliance with internal policies. Represent their immediate boss in situations where they cannot be present, ensuring clear and effective communication. Keep key contacts, databases, and directories of the executive updated. Intermediate mastery of Microsoft Office tools (Word, Excel, PowerPoint) and agenda management software. Excellent organizational skills. Verbal and written communication skills. Ability to work under pressure. Autonomy and time management. Professional handling of confidential information. Professional degree in business administration, communication, or accounting (desirable). Bilingual (English). Minimum of 3 years of experience in similar positions. The position is completely remote, with requirements for stable internet connectivity and availability to work from an appropriate space free of distractions. Availability to attend virtual meetings, coordinate tasks with international teams, and respond to requests in real time, as needed. Ability to work for extended periods in front of a computer, including intensive use of digital communication and management tools. Availability to manage flexible schedules in case of meetings in different time zones or organizational emergencies. Upturn