Administrative Assistant

Job Purpose :

The Administrative Assistant is responsible for all tasks involving the front office and reception area, including proper handling of all incoming calls, incoming mail, and visitors. It is also his/her job to organize and maintain the corporate calendar. This individual is also responsible for maintaining all common areas throughout the office as required. This is a Full-Time Position. *Please email resumes to View email address on click.appcast.io

Duties and Responsibilities:

Operate Alerts switchboard from 9:00 AM- 6:00 PM; receiving and transferring telephone calls, announcing callers, taking brief messages, and passing these on via e-mail.

Manage the reception area to ensure effective telephone and mail communications.

Open and distribute mail.

Greet and welcome visitors to the Offices between 9:00 AM- 6:00 PM; ensuring they sign in, and informing the relevant staff member of their arrival.

Keep a record of staff and visitors signing in and out of building in the Visitors Book.

Monitor and ensure that the reception area is kept tidy and projects a business-like image.

Manage conference room reservations and organize all aspects of meetings, which includes taking care of any catering arrangements if necessary.

Email or upload customer sales invoices and other communication as needed.

Organize and coordinate meetings for COO, HR Director, and CFO as requested.

Report telephone equipment and line faults to IT manager.

Review and update staff contact and telephone extension lists. Note any changes and advise all staff accordingly.

Ensure that the kitchen is well stocked with milk, sugar, tea, and coffee and alert the proper party when supplies are needed.

*Please email resumes to View email address on click.appcast.io

Skills :

Must be reliable, punctual, and organized.

Must have pleasant phone manner.

Must have familiarity with MS Word and Outlook.

Qualifications :

Education - High School Diploma or Equivalent

Administrative Office Experience/Receptionist Experience: 2 Years (Required)

• Microsoft Office: 2 Years (Required)

Pay Range:

$40,000$55,000 USD

*Please email resumes to View email address on click.appcast.io