Executive Assistant II

Responsibilities Provide comprehensive administrative support to a team, helping maintain momentum across multiple projects and stakeholders. Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person meetings, including agendas, materials, notes/summaries, and follow-ups. Serve as a key point of contact for internal partners and external vendors/production partners; communicate professionally with senior stakeholders. Coordinate travel as needed and prepare/submit expense reports in company systems. Recommend and implement process improvements that increase team efficiency and strengthen day-to-day workflows. Support meeting logistics as needed (room setup, catering coordination, and liaising with on-site teams). Assist with special projects, research, reporting, and presentations, ensuring priorities are managed and deadlines are met. Leverage AI-enabled tools to streamline administrative work (e.g., drafting documents, organizing information, summarizing materials, and improving workflow efficiency). Maintain discretion and sound judgment while handling confidential, sensitive, and/or time‑sensitive information. Requirements At least 5 years of supporting an executive or team in a corporate environment Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration tools and digital platforms. Strong organizational, time management, and follow-through skills; ability to manage multiple tasks and shifting priorities. Interest in (or experience using) AI tools to support administrative and organizational work. Core Competencies Demonstrates expertise in providing comprehensive administrative support, managing calendars, and coordinating logistics for meetings while leveraging AI tools to enhance workflow efficiency. Proven ability to maintain discretion and manage multiple tasks in a corporate environment. #J-18808-Ljbffr