Administrative Assistant

Role Description

We are looking for a highly organized, proactive, and reliable Administrative Assistant to join our team. In this role, you will support day-to-day operations by providing clerical and organizational support to ensure the smooth and efficient running of the office. The ideal candidate will be detail-oriented, an excellent communicator, and comfortable handling a wide range of administrative and support tasks.

• Manage schedules, appointments, and meetings for management and/or staff
• Prepare and edit correspondence, reports, presentations, and other documents
• Handle incoming calls, emails, and other communications
• Maintain and organize physical and digital filing systems
• Order office supplies and manage inventory
• Assist in preparing budgets, expense reports, and invoices
• Coordinate office activities, meetings, and events
• Support onboarding of new staff and internal communications
• Perform data entry and basic record-keeping tasks
• Ensure office equipment is maintained and functioning properly

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
• Proven experience as an administrative assistant, office assistant, or similar role
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and/or Google Workspace
• Excellent written and verbal communication skills
• Strong time-management, multitasking, and problem-solving abilities
• High level of discretion and professionalism with confidential information
• Strong organizational skills with keen attention to detail

Requirements

• Experience in [insert industry if relevant: healthcare, legal, finance, education, etc.]
• Familiarity with project management tools or CRMs (e.g., Asana, Trello, Salesforce)
• Knowledge of basic accounting or HR tasks