Accounts Payable Clerk

Job Description

Job Description

We are looking for an experienced Accounts Payable Clerk to join a growing construction organization in San Jose, California. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced accounting environment, enjoys working closely with internal teams and vendors, and takes pride in accurate, timely payment processing. The person in this role will help keep accounts payable operations running smoothly while supporting day-to-day accounting activities in a collaborative setting.

Responsibilities:
• Oversee the full accounts payable cycle, from receiving invoices and assigning proper codes to matching supporting documents and preparing payments.
• Handle a large volume of invoices with precision, ensuring transactions are entered correctly and completed within required timelines.
• Provide added support during peak processing periods each month to help the team meet critical payment deadlines.
• Examine invoices for correct approvals, complete backup documentation, and compliance with internal accounting standards.
• Reconcile vendor statements and investigate payment or billing discrepancies to achieve timely resolution.
• Respond to questions from vendors, project personnel, and internal departments regarding invoice status, payment details, and account issues.
• Assist the accounting team with accounts payable activities related to updates in accounting and project financial management systems.
• Maintain well-organized records so invoice files, payment details, and supporting documents remain accurate and accessible.
• Contribute to additional accounting or administrative tasks as business needs require.• At least 5 years of experience in accounts payable or general accounting roles.
• Prior accounting experience within the construction industry is required.
• Demonstrated success working in a high-volume invoice processing environment.
• Strong knowledge of invoice coding, payment processing, vendor account maintenance, and reconciliations.
• Experience with Sage 100 is preferred.
• Familiarity with construction-related financial or project management software is highly desirable, including exposure to Sage Intacct or Procore.
• Excellent attention to detail, organization, and time management skills.
• Strong written and verbal communication skills with the ability to work effectively on a collaborative team.