Administrative Assistant

Company Description

RPA is a nationally recognized education, governmental, and business consulting firm that provides strategic counsel to corporations across the United States. Based in Coral Gables, Florida, RPA has a long-standing reputation for its community engagement with philanthropic organizations, as well as professional state and national associations. RPA offers insights into policy, procurement, and operations to support successful partnerships and build effective relationships with key stakeholders. RPA is a progressive and forward-thinking company that is focused on serving clients, partners, and its community. We value professionalism, integrity, and results-driven solutions for our clients and team members. Working at RPA offers exposure to both corporate and public education landscapes.

Role Description

The Administrative Assistant position is a full-time, on-site role based in Coral Gables, FL. This position will support the day-to-day operations by providing high-level administrative support to senior leaders, including managing calendars, scheduling meetings and appointments, coordinating travel and logistics, and preparing correspondence and reports. Daily responsibilities include handling phone calls and emails, maintaining records and files, assisting with presentation materials, and coordinating internal and external meetings. The Administrative Assistant will also support office operations by managing clerical tasks, tracking deadlines, and ensuring timely follow-up on action items. This role requires consistent professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Strong Administrative Assistance and Clerical skills to manage calendars, meetings, travel itinerary coordination, and document preparation and maintain efficiency.
• Demonstrated Phone Etiquette and Communication skills, with the ability to interact professionally with internal and external stakeholders.
• Solid Clerical Skills, including data entry, record keeping, filing, and basic document formatting.
• Proficiency with office productivity software (e.g., Microsoft Office Suite and scheduling tools) and comfort learning new systems.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Discretion in handling confidential information and a high level of professionalism.
• Prior experience in a related support role is a must for this position.
• High school diploma required; associate or bachelors degree in related field is a plus.