Executive Assistant to the Founder

The A List is a full service, influencer and experiential global marketing firm, creating live and digital experiences, innovative strategies and campaigns for fashion and lifestyle brands. About the Role: The A List seeks an enthusiastic and personable executive assistant who is hyper-organized, has a minimum of 3 years executive assistant experience and is passionate about pop culture, entertainment and social media. This is a great opportunity to join a fast-growing team and make a positive impact within the agency. Responsibilities include heavy scheduling and calendar management, providing administrative and client support, personal + family support, and supporting our Events & Special Projects team. An ideal candidate will be engaging, calm and organized under pressure, have the ability to multitask, an excellent work ethic, and eager to learn — opportunity for growth with a passion for pop culture and entertainment is a MUST. On both a client and personal basis, this role should be an extension of the Founder. Must be able to function in a high-volume, fast past environment at all times. Handle administrative duties including heavy scheduling for meetings, calls and appointments, calendar management, scheduling travel and organizing/preparing expense reports. Support on events and special projects including (and not limited to) updating client status reports, tracking RSVPs, tracking social placements, creating face sheets, etc. Manage and update all events and special projects case studies and digital wrap reports. Create pitch materials and case studies for current and potential clients. Stay up-to-date on current events within the entertainment landscape specifically in regards to brands and talent. Support with social media monitoring and social calendar management Management of the founder’s personal needs Skills & Qualifications: Must have a minimum of 3 years experience as an executive assistant. Ability to make independent decisions on a daily basis, meet tight deadlines, and work well in a high-volume fast-paced environment while addressing the best way to handle specific tasks. Must collaborate with other administrators and support personnel, management and clients on a regular basis. Attention to detail, incredible organization and problem solving skills are a must and are core elements of this position’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list. Strong communication skills, both written and verbal including punctuation and sentence structure are essential to the administrative assistant role. Extremely proficient in Google Suite applications, Microsoft Suite, Canva, CapCut, Adobe Illustrator and Photoshop. Experience: Experience: Minimum 3 years executive assistant experience in marketing/events and special projects within entertainment/fashion preferred. #J-18808-Ljbffr The A List