Purchasing Assistant

Job Description

Job Description

We are looking for a Purchasing Assistant to join our team in Benicia, California on a Contract basis to provide coverage during a maternity leave. This role supports day-to-day purchasing and accounting-related coordination in a fully onsite office setting, with a focus on accurate order processing, vendor follow-up, and invoice support. The ideal candidate is highly organized, communicates effectively with both internal teams and external suppliers, and can manage changing priorities with care and efficiency.

Responsibilities:
• Create and enter purchase orders accurately while supporting requests for materials, supplies, and related purchasing needs.
• Monitor open orders and provide timely updates on purchasing activity, delivery timing, and order progress.
• Work closely with vendors to gather status information, resolve routine issues, and maintain clear communication regarding shipments and availability.
• Assist with invoice handling by reviewing documentation and forwarding items through Accounts Payable processes.
• Partner with Project Managers and internal stakeholders to help ensure purchasing activity aligns with project requirements and timelines.
• Maintain organized records, perform data entry, and support general administrative tasks that keep office operations running smoothly.
• Respond effectively to shifting priorities and provide flexible support across purchasing and clerical functions as needed.• Prior experience in purchasing support, administrative coordination, accounting support, or a similar office-based role.
• Working knowledge of purchase order workflows and vendor communication practices.
• Familiarity with Accounts Payable, invoice processing, and accurate data entry procedures.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• Excellent attention to detail, organization, and the ability to manage multiple tasks at once.
• Proficiency with Microsoft Excel and other standard office tools.
• Ability to work onsite in Benicia, California and adapt to changing daily responsibilities.