Real Estate Administrative Assistant

Company Description RE/MAX Homes & Properties is a locally owned, full-service real estate brokerage based in West Palm Beach, Florida. Founded by Broker/Owner Inella Odom-Williams, the firm is built on more than a decade of experience in the real estate industry. The brokerages Realtors specialize in residential real estate, supporting clients with relocation, buying, selling, and renting services. Located at 1525-B Prosperity Farms Rd, Ste. B, West Palm Beach, FL 33403, the office operates under the RE/MAX brand, with each office independently owned and operated. Prospective team members can learn more about the company and its services by visiting
Role Description The Real Estate Administrative Assistant is a full-time, on-site role based in West Palm Beach, FL. This position supports daily brokerage operations by managing phone calls and emails, scheduling appointments and showings, and maintaining organized digital and physical files. The assistant helps prepare and process real estate documents, listings, contracts, and transaction records, ensuring accuracy and timely completion. Day-to-day tasks include updating MLS listings, coordinating marketing materials and property flyers, and assisting with open house preparation. The role also involves welcoming visitors, providing responsive customer service to clients and vendors, and collaborating closely with agents and the Broker/Owner to ensure smooth office workflow.
Qualifications

• Candidates should possess strong interpersonal skills and customer service abilities to interact professionally with clients, agents, and vendors.
• Candidates should possess clear written and verbal communication skills to manage correspondence, document preparation, and client inquiries.
• Candidates should possess administrative assistance skills, including scheduling, data entry, record keeping, and proficiency with office software (e.g., Microsoft Office, email platforms).
• Candidates should possess foundational real estate knowledge or experience, including familiarity with basic real estate terminology, MLS systems, and transaction processes.
• Additional beneficial qualifications include strong organizational skills, attention to detail, ability to manage multiple tasks, previous office or real estate support experience, and a high school diploma or equivalent (post-secondary education or real estate-related coursework is a plus).