Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support daily office operations for a CPA firm in Mount Arlington, New Jersey. This contract-to-permanent position is ideal for someone who enjoys keeping administrative processes organized, handling front-desk communication, and assisting with document preparation in a structured office setting. The role offers the opportunity to contribute to tax return compilation with provided guidance while helping ensure smooth and efficient administrative support across the office.

Responsibilities:
• Manage front-desk activities by welcoming visitors, responding to incoming calls, and directing inquiries to the appropriate team members.
• Perform a variety of administrative support tasks to help maintain an organized and efficient office environment.
• Enter, update, and verify information in office records and internal documents with a high level of accuracy.
• Assist with assembling and organizing tax return packages by following established instructions and office procedures.
• Prepare, sort, and maintain paperwork and files so documents are easy to access and properly tracked.
• Support day-to-day communication by handling routine correspondence and relaying messages in a timely manner.• At least 2 years of experience in an administrative, office support, or receptionist role.
• Demonstrated ability to manage inbound phone calls professionally and courteously.
• Experience performing data entry with strong attention to detail and accuracy.
• Working knowledge of general administrative office procedures and document handling.
• Ability to follow instructions carefully and complete tasks within established processes.
• Strong organizational skills and the ability to manage multiple priorities in a busy office setting.