Executive Assistant

The Executive Assistant provides high-level administrative support to a leader within the Global Media & Entertainment organization. This role manages a high volume of complex tasks, including calendar and travel coordination, expense management, and proactive oversight of meetings, priorities, and communications. The position requires exceptional organizational skills, sound judgment, and the ability to operate with minimal guidance while maintaining a high degree of professionalism and discretion.

Responsibilities

• Manage complex and dynamic calendars for leadership, including scheduling, rescheduling, and prioritizing meetings across multiple time zones.

• Monitor and track the Vice President's meetings, priorities, and emails, ensuring that critical items receive appropriate attention and follow-up.

• Act as a proxy for the Vice President when necessary, helping to triage requests, communicate decisions, and maintain momentum on key initiatives.

• Coordinate all aspects of travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.

• Manage expense reporting and reimbursement processes, ensuring accuracy, timeliness, and compliance with company policies.

• Provide comprehensive administrative support for the office, including meeting preparation, documentation, and logistics.

• Document and track multiple tasks and action items for the Vice President, ensuring timely completion of deliverables and follow-through on commitments.

• Prepare, organize, and distribute meeting materials, agendas, and follow-up notes as needed.

• Respond quickly and effectively to changing priorities, adjusting schedules and plans with minimal disruption.

• Handle confidential information with a high level of integrity, discretion, and professionalism.

• Communicate clearly and professionally with professionals inside and outside the organization, representing the executive and the team effectively.

• Utilize Microsoft Office and Outlook tools to support daily operations, including email management, document creation, and data organization.

Essential Skills

• 3-4+ years of experience providing executive support to management, such as Vice Presidents, or CEOs.

• Proven experience in calendar, travel, expense, and meetings management for leaders.

• Strong working knowledge of Microsoft Office Suite, including Outlook, for email, calendar, and document management.

• Demonstrated ability to complete a high volume of tasks and projects with little to no guidance.

• Impeccable attention to detail and strong organizational skills.

Work Environment

This role is based onsite at a corporate office in Culver City. The position operates in a professional office environment where the Executive Assistant works closely with leadership and cross-functional teams. The workday involves extensive use of computers and standard office technology, particularly Microsoft Office and Outlook, for managing calendars, email, documents, and reports. The environment is fast-paced and dynamic, requiring flexibility to adapt to shifting priorities and schedules while maintaining a polished, professional presence and appropriate business attire.

Job Type & Location

This is a Contract position based out of Culver City, CA.

Pay and Benefits

The pay range for this position is $30.00 - $31.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Culver City,CA.

Application Deadline

This position is anticipated to close on Sep 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.