Executive Secretary

Executive Secretary

Job Title: Executive Secretary Company: HireFrontier Job Type: Full-Time Location Remote | Hybrid

Job Summary

HireFrontier is looking for a polished and highly organized Executive Secretary to provide top-level administrative support to senior executives. The ideal candidate will manage complex calendars, coordinate high-priority meetings, handle confidential information with discretion, and serve as a key liaison between executives and internal/external stakeholders.

Key Responsibilities

• Manage executive calendars, appointments, and travel logistics

• Screen and prioritize incoming calls, emails, and correspondence

• Prepare executive-level reports, presentations, and board materials

• Coordinate and attend meetings; record and distribute minutes

• Handle confidential and sensitive information with professionalism

• Serve as liaison between executives, department heads, and external partners

• Organize corporate events, conferences, and executive travel

• Process expense reports and manage executive budgets

Qualifications

• Bachelor's degree preferred; Associate's degree with relevant experience considered

• 3-5+ years of experience supporting C-suite or senior executives

• Advanced proficiency in Microsoft Office Suite and calendar management tools

• Exceptional written, verbal, and interpersonal communication skills

• High degree of discretion, professionalism, and confidentiality

• Strong organizational skills with the ability to manage multiple priorities

Preferred Skills

• Experience with executive travel and expense management platforms

• Prior experience in a corporate, legal, or executive office setting

• Notary certification (a plus)

Benefits

• Competitive salary, commensurate with experience

• Comprehensive health, dental, and vision coverage

• Generous PTO and paid holidays

• 401(k) with company match

• Career growth and leadership development opportunities

HireFrontier is an Equal Opportunity Employer.