Executive Administrative Assistant Needed Immediately

MMA is a leading global analytics company that provides Fortune 500 organizations with forward looking, predictive solutions that drive continuous, repeatable and incremental value. The company was founded in 1989, pioneering the commercialization of marketing mix modelling. Through innovative analytic methodologies and approaches, management of “big marketing data”, predictive software and high-value consulting, MMA has helped companies generate billions in incremental returns. MMA has offices in NYC, Norwalk, CT and Chicago and is a part of leading global custom market research company Ipsos, which has major offices in more than 80 locations worldwide. An Executive Assistant is needed to support the New York Office Executive Team of Ipsos MMA. Responsibilities are varied but generally include NYO administration and MMA Team office management including liaison with accounting, and human resources initiatives, as well as individual support to team leaders. Administration Support members of the Executive Team with calendar management, timesheet submissions, processing expense reports and visa applications. Research and coordinate housing and travel for visiting team members on assignment to US. Work on projects as directed. Process Travel & Entertainment expenses. Assist in coordination of NYO on-site interview logistics, secure meeting rooms, distribution of resumes and interview schedules. Set up onboarding schedules, arrange for equipment, sign I9 forms, submit paperwork, and related tasks. Make new hire initial travel and hotel arrangements as required. Act as resource for new hire administrative questions. Manage meeting logistics including conference room reservations, catering, and expenses for in-house Company/ Executive/Team meetings. Serve as resource for Expense Reporting system including training new hires on the system. Stay abreast of Ipsos policies and procedures and serve as MMA Team resource. Coordinate all logistics for off-site Executive Management Trips and Company meetings including flights, hotels, catering, audio visual, etc. Coordinate all logistics for Team dinners and Happy Hour events (source venues, contract & payments, catering). Tech savvy, proficient in MS Office including: Excel, Word, and PowerPoint · Ability to work with multi-disciplinary teams, onsite and remote ·