Administrative Services Assistant

Role Description

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required.

• An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties that do not require his/her personal attention.
• Routinely acts as liaison between executive's office and the departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups.
• Attends meetings as required to gain information.
• Routinely handles complaints and requests from members of other departments, citizens as required.
• Attends meetings and gatherings in performing personal contact duties.
• Handles routine correspondence, including composition of replies and routes to the appropriate operating division for reply.
• Prepares non-routine correspondence as requested.
• Assembles information for applications, staff meetings, and other purposes.
• May take minutes at meetings.
• Requests office supplies as needed.
• Operates standard office machines and equipment as necessary.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree.
• Qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Requirements

• Administrative Assistant - Proficient (4-6 Years)
• Adobe Acrobat - Proficient (4-6 Years)
• Correspondence - Email - Proficient (4-6 Years)
• Customer Service - Proficient (4-6 Years)
• Customer Service Skills - Proficient (4-6 Years)
• Internet - Proficient (4-6 Years)
• Microsoft Excel - Proficient (4-6 Years)
• Microsoft Word - Proficient (4-6 Years)
• Typing - Advanced (7-9 Years)
• Verbal Communication - Advanced (7-9 Years)