Executive Secretaries and Administrative Assistants

Administrative Assistant

Employment Type: Contract

Work Hours: 37.5 hrs./week Work site: 100% Onsite.

Location: 395 Hudson Street New York NY 10014

Job Duration: 1 Year Closing: 06/02/2026.

Key Responsibilities (7080% Operations / 2030% Coordination)

• Provide dependable operational coverage for Campus Resources (CR) by executing routine Human Resources transactions, managing intake and reporting operational workflows.
• Manage shared inboxes and action/ticket queues; triage, route, and resolve standard cases within defined SLAs.
• Provide first-level response to routine HR questions (HEO, ECP, and Classified) from campus HR teams.
• Job Posting Audit Support: Review active job postings to identify compliance or quality issues; coordinate revisions with campus partners or escalate systemic concerns to leadership.
• Track trends to inform analysis and targeted campus training needs.
• Background Verification Support: Respond to basic inquiries related to background verification processes, in alignment with established protocols.
• Content & Site Maintenance: Maintain and update designated SharePoint sites to ensure accuracy, version control, and accessibility of HR operational materials.
• SOPs & Documentation
• Maintain operational SOPs, templates, and quick reference guides; coordinate updates as processes evolve approaching cutover.

Peak Period Support

• Provide additional operational coverage during UAT, cutover, while SMEs focus on project tasks.

Minimum Qualifications

• 4-6 years in HR higher ed operations, shared services, or higher education administration.
• Proficiency with HRIS or enterprise systems; strong Excel/Google Sheets skills.
• Proven accuracy and attention to detail; ability to follow established procedures.
• Customer service orientation; clear written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Workday experience (reports, business processes, training support)
• Standard schedule with occasional peak period overtime (UAT, cutover).

Miscellaneous Information:

• Monday through Friday, 9 AM - 5 PM
• No free parking available at the worksite location.
• Office is accessible by PATH, MTA and NY Waterway.
• Interviews will be conducted virtually.
• Training will be provided.

The Nexus Staff Difference:

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.