Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support daily office operations for a contract assignment in Birmingham, Alabama. This position focuses on keeping schedules organized, handling incoming communication, and ensuring administrative processes move forward efficiently. The ideal candidate brings strong coordination skills, a service-oriented mindset, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:
• Manage calendars, coordinate appointments, and arrange meetings to keep daily activities on schedule.
• Respond to inbound calls professionally, route inquiries appropriately, and provide timely administrative support.
• Maintain organized records and documentation to support accurate office operations and follow-up activities.
• Review, code, and process invoices while helping ensure billing information is complete and properly tracked.
• Work with vendors to coordinate services, resolve routine issues, and maintain productive business relationships.
• Support administrative tasks related to home health operations, including scheduling and communication coordination.
• Monitor priorities across multiple assignments and adjust timelines as needed to meet business needs.• Previous experience in administrative support, office coordination, or a similar role.
• Ability to manage calendars, appointments, and scheduling details with accuracy.
• Experience handling inbound phone calls and communicating professionally with internal and external contacts.
• Familiarity with invoice coding, invoice processing, or related financial administrative tasks.
• Working knowledge of vendor coordination and follow-up activities.
• Exposure to home health, healthcare administration, or a related service environment is preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.