Operations Assistant
Soundbox
We are seeking a quick-thinking, detail-oriented, and highly proficient bilingual Operations Coordinator to join our New York team. This role serves as a key link between front-line business operations and internal support functions. You will be responsible for coordinating warehouse operations, logistics, installation projects, and providing operational support for compliance, finance, HR, legal, and tax-related matters. Key Responsibilities: Supply Chain & Project Coordination: Coordinate warehouse operations, logistics transportation, and on-site installation projects. Ensure all processes are executed efficiently according to schedule and proactively resolve operational issues. Compliance & Administrative Support: Work closely with Finance, HR, Legal, and Tax teams to support local compliance requirements, documentation, and operational procedures. Cross-Functional Communication: Serve as a key point of contact between internal teams, vendors, contractors, and external partners to ensure smooth communication and effective collaboration. Operations Support: Maintain and organize operational documents, contracts, and compliance records. Support daily business operations and complete additional tasks assigned by management. Qualifications: Language & Communication: bilingual proficiency in Mandarin and English (listening, speaking, reading, and writing). Ability to communicate effectively in business settings and prepare professional documents in both languages. Personal Attributes: Professional presence with strong interpersonal skills and business etiquette. Proactive, adaptable, quick-thinking, and capable of solving problems in a fast-paced environment. Experience: 1+ years of experience in operations, administration, supply chain coordination, project coordination, or related fields preferred. Experience supporting finance, legal, compliance, or government-related processes is a plus. Professionalism: Highly organized, detail-oriented, and responsible. Ability to manage multiple priorities independently while working effectively as part of a team. #J-18808-Ljbffr Soundbox
$8 - $10 per hour
Executive Operations Virtual Assistant (Construction & Real Estate) Executive Construction Homes - Remote (Philippines Only) Pay: $8-$10/hour (Based on Experience) Schedule: Full-Time - Must Overlap with US (EST) Hours About the Role To serve as the strategic hub for Executive...SuggestedFull timeRemote work- ...Executive Operations Assistant DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies...SuggestedLocal areaRemote workFlexible hours2 days per week
- Executive Business Operations Assistant (AI-Enabled) Remote | Full-Time | CST Overlap Preferred About the Company Satori Capital is a values-driven investment firm focused on building enduring businesses and developing exceptional leaders. With a collaborative, high-trust...SuggestedFull timeWork at officeRemote workFlexible hours
- Funders for LGBTQ Issues in New York City seeks an Executive and Operations Assistant to strengthen the organization's efficiency and systems. You will support the President, assist the Board of Directors, and back the Director of Finance and Administration with day-to...Suggested
$55k - $65k
...execute our own work, and hold a high standard for how our properties look and operate. We are actively growing our portfolio across northern Queens. The Role The Executive & Operations Assistant provides direct administrative and operational support to the Management...SuggestedFull timeFor contractorsFor subcontractorWork at officeLocal areaMonday to FridayFlexible hours- ...City government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity,... ...Services is looking for a detail-oriented Executive Operations Assistant to fill this new role. In general, the Executive Operations Assistant...Full timeLocal areaRemote workFlexible hours2 days per week
- ..., proactive, and service-oriented Office Manager / Executive Assistant to join our team. In this hybrid role based in New York City,... ...multiple priorities, and takes pride in keeping people and office operations running smoothly. You’ll play an important role in shaping the...Full timeWork at office
Counsel Health
New York, NY16 days ago $80k - $110k
...of it. The Role We are looking for a highly organized, proactive, and engaging Office Manager and Executive Assistant to be the operational backbone of our office and a trusted partner to our senior leadership. This is a hands-on, high-visibility role that blends...Full timeWork at officeWork visaFindigs
New York, NYmore than 2 months ago$36 - $43 per hour
...extension through April 2027) Parfums Christian Dior is seeking a highly organized, proactive, and detail-oriented temporary HR Assistant to support the Human Resources team during a maternity leave coverage period. This role will focus on the planning and execution of...Full timeTemporary workLocal areaChristian Dior Perfumes
New York, NYa month ago$5,000 - $8,000 per month
Feedinkoo is hiring for a flexible 100% remote role that supports day-to-day tasks across content, data, research, and AI‑related workflows. The position offers scheduling flexibility and a pathway to growth. Location: Remote (US, UK, Canada, Australia, New Zealand, Ireland...Remote jobWeekly payFlexible hours- Fordham University is seeking a Senior Department Assistant to support the Dean’s Office, coordinate events, manage communications, and assist in data reporting for student programs. The role emphasizes clerical duties, room reservations, document updates, and collaboration...Work at office
$46 - $47 per hour
...pertaining to quality management and performance improvement. Assist Executives, Officers and Administrators with preparation of... ...Participates in training programs to acquire knowledge of hospital operations and skill development. Requirements QUALIFICATIONS AND...Hourly payFull timeWork at officeNetwork Temp Inc
New York, NYmore than 2 months ago- Boutique virtual assistance agency, Virtually Imperative, looking for Virtual Executive Assistant to join our growing team to assist... ...providing top notch executive assistance, project management and operational support services remotely to our clients. If you have a...Part timeFor contractorsRemote work
- Sbhonline is seeking an organized Operations & Executive Assistant in New York, NY with a flexible hybrid schedule. You will support executive leadership, manage communications, and oversee day-to-day operations to ensure smooth order processing and reporting. The role...Flexible hours
- Part-Time Executive Assistant Location: Remote Hours: Part-time, ~20 hours/week Schedule: Flexible, but should overlap with U.S. working... ...Assistant to support a fast-growing startup as we scale our operations and formalize internal processes. This role is ideal for someone...Part timeRemote workFlexible hours
$50k - $60k
...and experiences advertising. As the global leader in creative operations, we help brands and agencies bring their ideas to life and deliver... ...future together! Role Overview As an IT & Office Operations Assistant, you’ll be the go‑to person for day‑to‑day technology needs...InternshipWork at office- ...top venture and banking investors, is looking for an Executive Assistant & Office Manager to support their leadership team. This is an... ...across groups when looped into email threads. Manage office operations, including ordering supplies, snacks, and lunch, booking...Full timeWork at office
Bloom Talent
New York, NYa month ago $75k - $85k
...open internet. Through its award-winning AI solutions, Viant is building the future of autonomous advertising, where AI doesn't just assist the campaign, it delivers real results. Learn more at viantinc.com. Viant is an equal opportunity employer and makes employment...Full timeWork experience placementWork at officeLocal areaViant Technology
New York, NYmore than 2 months ago$95k - $115k
...As an Executive Assistant and Office Manager, you will provide high-level support to assigned executives while overseeing the daily operations of the New York City office. The ideal candidate is a versatile, highly organized professional who can manage multiple priorities...Full timeWork at officeFlexible hoursInvestcloud Careers
New York, NY1 day ago- ...work directly with robotics hardware partners and commercial operators to place best-in-class robotic systems into real-world environments... ...of their lives. The Role We're hiring an Executive Assistant & Office Manager to be the operational backbone of Mecka's New...Full timeFor contractorsWork at officeShift work
The Mecka
New York, NYmore than 2 months ago - ...As a Airport Operations Assistant, you will be responsible for supporting airport operations and passenger services, including: assist passengers with check-in and boarding processes. respond to customer inquiries via phone & email. handle baggage and coordinate with...
TradeJobsWorkforce
New York, NY15 hours ago - ...strong and make NYC a great place to work from. Own People Operations logistics end-to-end: onboarding new hires, offboarding departures... .... What It Takes ~5+ years in a blended executive assistant, office management, or operations role, ideally at a fast-...Full timeWork at office
Enterpret
New York, NYa month ago - ...function role serves as a key front-of-house representative and operational support specialist. The position is responsible for managing... ...as the primary point of contact for the office, greeting and assisting visitors, answering and directing phone calls, and handling incoming...Work experience placementWork at office
Globalchannelmanagement
New York, NYa month ago - ...organized, detail-oriented Office Manager to support the daily office operations. This role is central to keeping the office running smoothly -... ...office supplies and equipment Attorney & Case Support Assist attorneys with the initial response to new matters, including...Full timeWork at office
Peter C. Merani Pc Attorneys At Law
New York, NYmore than 2 months ago $90k - $100k
...HR Operations Manager And Executive Assistant To The CHRO The Council on Foreign Relations (CFR) is seeking an organized and proactive HR Operations Manager and Executive Assistant to the CHRO. In this dual-function role, this person will serve as a central coordination...Full timeContract workWork at officeImmediate start- ...Full-time Description Position Overview: Indagare is seeking Travel Operations Assistants to join our Bookings team. Our Travel Operations staff support a Trip Designer partner, working closely with them to manage the logistical and operational needs of all trip-planning...Full timeWork at officeRemote work
GrabJobs
New York, NY3 days ago - ...Make an impact in the role of UPS Operations Assistant to coordinate package flow, update tracking systems, and support drivers with route logistics. Deliver excellent service to customers and coworkers. Ensure compliance with safety and quality standards. Perks include...Flexible hours
TradeJobsWorkforce
New York, NY15 hours ago $60k - $80k
...Binance.ResponsibilitiesOffice Administration:Manage general office operations and supplies.Provide ad-hoc administrative support as needed.... ...setup, coordination, and post-event wrap-up.HR Support:Assist with company events.Assist with swag and inventory management.Coordinate...Full timeWork at officeLocal areaVisa sponsorshipFlexible hoursSoftbank Investment Advisers
New York, NY4 days ago$68.68 - $82.42 per hour
...responsible for providing high-level, confidential administrative and operational support to the global Chair of the Private Equity group (PE... ...Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-...Hourly payFull timeTemporary workCasual workWork at officeRemote workFlexible hoursShift workReed Smith US
New York, NY1 day ago$30 - $40 per hour
...Direct message the job poster from Back-House. Growth Strategy | Operations | Partnerships Overview Seeking a reliable Operations & Administrative Assistant to handle core execution work: payroll processing, invoicing, data entry, and basic reporting. This is...Full timePart time10 hours per weekBack-House
New York, NY1 day ago
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