Executive Assistant to Vice President (Decision Support, Strategy & Value Improvement Team and Gover

Executive Assistant to Vice President

Administrative/Office Support

New York, NY Full-Time/Regular

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

Position Summary: We have an exciting opportunity to join our team as a Executive Assistant to Vice President (Decision Support, Strategy & Value Improvement Team and Gover. In this role, the successful candidate in the Decision Support, Strategy & Value Improvement Team and Government Reimbursement is reporting to the Vice President of DSS & GOV, the Executive Assistant will be responsible for providing high-level administrative and operational support to ensure the department functions smoothly and efficiently. This role will contribute to the success of department initiatives by managing day-to-day operations, supporting key projects, and continuously identifying opportunities to enhance team effectiveness ultimately to drive value across all sites of the health system. The ideal candidate is proactive, organized, detail-oriented, and adept at managing multiple priorities in a dynamic environment, ensuring deadlines and deliverables are consistently met.

Job Responsibilities: Provide comprehensive, executive-level administrative support to the Vice President of DSS & GOV and the broader team, including, but not limited to:

• Complex calendar management and daily scheduling of meetings.
• Reserving conference rooms and desks, ensuring necessary technology and resources are arranged.
• Preparing and organizing meeting materials, agendas, meeting minutes and other deliverables.
• Coordinate travel arrangements, process expense reports, and manage reimbursements.
• Manage phone calls and emails, and draft responses or route items as appropriate.
• Maintain confidentiality in handling sensitive and proprietary information.
• Provide administrative and calendar support to the teams clinical lead(s) as required.

Oversee day-to-day department operations, including facilities requests, office space planning, budgeting, equipment maintenance, and supply management. Develop and implement office policies, procedures, and standards to promote efficiency and compliance with organizational guidelines. Serve as the primary liaison for all IT-related requests and issues within the team. Coordinate recruitment and onboarding for new team members to ensure a smooth integration process. Review and approve payroll biweekly; manage scheduling, timesheets, and time-off tracking for the team. Monitor the departments annual budget, process payments and reimbursements, and ensure spending aligns with approved allocations. Maintain departmental databases and contacts lists; ensure data accuracy to support reporting and compliance requirements. Collect and analyze administrative data (e.g. supplies, budget, payroll, etc.) to identify trends and recommend process improvements.

Serve as the primary point of contact for internal and external stakeholders on administrative matters. Coordinate and facilitate meetings, conferences, and team engagement events (e.g. retreats, holiday celebrations, special events, etc.) Communicate updates and escalate issues effectively, applying sound judgement and risk mitigation strategies. Uphold a high level of professionalism and discretion in all interactions with executive leadership and staff. Perform other duties as assigned to support departmental and organizational goals.

Minimum Qualifications: To qualify you must have a Bachelor's Degree required with 2 years of relevant experience, or the equivalent combination of education and experience. The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills. Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred). Ability to multi-task and/or coordinate multiple assignments is required. Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills is required.

Preferred Qualifications: Education: Bachelors Degree required. Experience: Minimum of three (3) years of experience as an executive assistant, project coordinator/manager, or similar administrative support role, or an equivalent combination of education and experience. Communication: Exceptional verbal and written communication skills with the ability to convey information clearly and professionally, even in ambiguous situations. Interpersonal Skills: Proven ability to build strong relationships and collaborate effectively across all levels of the organization. Organizational & Planning: Demonstrated excellence in organization, attention to detail, and managing multiple priorities and deadlines. Initiative & Problem Solving: Proactive self-starter with strong critical thinking and decision-making abilities. Time-Management: Proven ability to balance competing priorities efficiently in a fast-paced environment. Technical Proficiency: Proficient in Microsoft Office Suite, including Outlook, Word, and PowerPoint. Preferred Qualifications: 3-5 years of experience Experience working in healthcare, finance, or a related field.

Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,481.61 - $121,580.64 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here