Administrative Assistant

Administrative Assistant

Oakland International Academy is looking for a warm, organized, and dependable Administrative Assistant to be the heart of our school office. This role is the first point of contact for students, families, and visitors - and plays a critical part in keeping daily operations running smoothly.

What You'll Do:

• Serve as the front-line welcome for students, parents, and visitors, maintaining a positive and professional office environment
• Answer phones, route calls, and respond to inquiries with care and professionalism
• Manage student records, absences, tardies, and lunch payments
• Support state reporting requirements including MCIRS, MSDS, and similar submissions
• Assist with newsletters, parent communications, and promotional materials
• Maintain the school calendar and provide administrative support to building leadership
• Onboard new staff into Timeclock and distribute payroll
• Attend meetings, take minutes, and handle general office duties as needed

What We're Looking For:

• Strong interpersonal and communication skills - written and verbal
• Proficiency in Microsoft Word and Excel
• Excellent organizational and multitasking abilities
• Ability to handle confidential student information with discretion
• Calm and professional demeanor when working with students, staff, and frustrated parents
• Familiarity with standard office equipment
• Arabic language preferred
• Must pass criminal background clearance

Compensation & Benefits:

• Competitive pay
• Health, dental, and vision insurance
• 401(k), paid time off, tuition reimbursement, and employee assistance program

Schedule: Monday - Friday, 8-hour shift

If you're a people person who thrives in a fast-paced school environment and takes pride in keeping things organized, apply today and join the OIA team.