Office Coordinator

Office Coordinator

Muon seeks an Office Coordinator for our Mountain View, CA office. In this role, you will be responsible for managing day-to-day operations of company facilities, including visitor management, workspace functionality, and facility related vendor relationships while ensuring safe, efficient, and compliant work environments.

This role requires on-site presence Monday through Friday from 8:00 AM 5:00 PM. This role does not offer a WFH option. Occasional on-call availability on weekends may be required in the event of a company event or facility emergency.

Responsibilities

• Manage the front door and oversee Muon's guest check-in process.
• Maintain end-to-end employee experience including caf, snacks, badge distribution and access, and collaboration areas ensuring a welcoming and well run environment for visitors and employees alike
• Assist with office events, space setup, and facility readiness activities
• Receive USPS, scan and email documents to the appropriate department
• Create and issue corporate badges; manage access control for employees and guests
• Conduct a daily perimeter check before leaving to ensure the security of our facility
• Coordinate with vendors and internal colleagues to resolve on-site facility issues with minimal disruption to business operations
• Stay vigilant with ADA compliance and building compliance requirements
• Communicate planned facility work and schedules to internal teams to minimize operational impact

Qualifications

• Must be able and willing to reliably work in our Mountain View office 5 days per week from 8:00 AM 5:00 PM
• 12 years of office coordination, corporate operations, or related administrative experience
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Good written and verbal communication skills
• Computer literacy, including experience with Google Workspace and Slack
• Familiarity with visitor registration systems (iPad, The Receptionist, Envoy; ITAR knowledge is a plus)
• Proactively identifies and resolves issues, taking personal accountability for solutions and follow-through
• Ability to adapt to a dynamic, fast-paced environment

Nice-to-have Skills

• Associate's degree or equivalent experience
• Experience working with ticket management software (Asana, Jira a plus)
• Familiarity with basic facility or building management processes

Salary

This role is non-exempt. The salary range for this role is $80,000 $90,000 ($40-$43/hourly), plus a competitive equity grant and comprehensive benefits package. Final compensation will be based on skills, qualifications, experience, and geographic location as assessed during the interview process.

About Muon Space

Founded in 2021, Muon Space is an end-to-end Space Systems Provider that designs, builds, and operates LEO satellite constellations delivering mission-critical data. Our revolutionary, integrated technology stack enables customers to optimize every dimension of their missions for faster time-to-orbit and superior constellation remote sensing performance. Our state-of-the-art facility in the heart of Silicon Valley is optimized for manufacturing spacecraft and rapid, flexible payload integration at scale. From climate monitoring to national security, Muon Space is dedicated to delivering Earth Intelligence for a safer and more resilient world.

Taking Care of Our Team

At Muon salary is only part of our total compensation package. In addition to salary, full-time employees receive equity compensation as well as benefits including medical, dental, and vision insurance, a 401k retirement plan, short & long term disability and life insurance. We also offer three weeks paid vacation for new employees, along with 12 paid holidays, unlimited sick time and paid parental leave.

Our mission embraces the entire planet and we believe our team should too. Muon is dedicated to creating a diverse and dynamic company and workforce. We believe in equal employment opportunity regardless of race, color, ancestry, religion, sex, age, national origin, citizenship, sexual orientation, marital status, disability, or gender identity. We value diversity in the workplace, and that starts with our applicants. We encourage you to apply, even if you don't check all the boxes, and we look forward to reviewing your application! In addition, if you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know.

ITAR/EAR Requirements

This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. 1157, or (iv) asylee under 8 U.S.C. 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. The Company may, for legitimate business reasons, decline to pursue any export licensing process.