Executive Administrative Assistant

Job Description

Become an integral part of the Commercial and Investment Bank Quantitative Trading and Research group. Be part of a results-oriented team with a strong focus on accuracy, attention to detail, and quality.

 

As an Executive Administrative Assistant, you will be responsible for a variety of administrative functions in support of Quantitative Trading Research.  The role requires a customer-oriented mindset, an ownership approach to all tasks, a proactive approach to problem-solving, and the ability to effectively multitask and prioritize.   In this role you will need to work well in a team environment, represent the group with professional courtesy and acumen, and deliver flawless work output.  

 

Job Responsibilities

 

• Proactively manage multiple calendars, including scheduling internal and external meetings and aligning across multiple stakeholders; coordinate preparation and distribution of meeting materials

• Coordinate recruitment logistics, including scheduling interviews, managing candidate communications, and ensuring a seamless interview experience.

• Help plan, organize, and execute internal events, including town halls, off-sites, and team activities.

• Coordinate domestic and international travel arrangements, including logistics and itinerary management.

• Prepare and submit expense reports accurately and on time, ensuring adherence to company policies and guidelines.

• Partner closely with the administrative team to ensure seamless coverage, knowledge sharing, and consistent support.

• Provide proactive support for overflow work, ad hoc requests, and special projects.

Required qualifications, capabilities and skills

• At least five years of administrative experience supporting at the Managing Director level (or equivalent).

• Strong interpersonal, written, and verbal communication skills.

• Advanced organizational skills.

• Tech-savvy, with the ability to leverage AI applications and tools to drive efficiency, streamline processes, and automate routine tasks where appropriate.

• Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; demonstrates sound judgment and a sense of urgency in handling high-volume scheduling demands.

• Team-oriented, with a strong commitment to collaboration and continuity of coverage.

• Strong proficiency in the Microsoft Office Suite.

Preferred qualifications, capabilities, and skills 

• College degree preferred.

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. 

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our  FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About the Team

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.