Executive Assistant, HR and Special Projects

Executive Assistant, HR and Special Projects Working Location: Pennsylvania, Center Valley Workplace Flexibility: Hybrid Job Responsibilities Perform a variety of administrative duties to support executive leaders and ensure efficient business operations. This includes: Drafting and producing correspondence, presentations, reports and spreadsheets. Managing information requests for the President and coordinating responses. Drafting correspondence based on executive management input. Transcribing documentation from real‑time oral communication. Developing travel profiles, arranging travel accommodations and expense reporting. Managing and maintaining diaries, calendars and scheduling appointments. Drafting emails, maintaining confidentiality and responding to inquiries. Organizing data files, setting up directories and using MS Access or similar programs. Managing administrative processes and ensuring staff compliance with required steps. Maintaining office supplies and equipment inventory, ordering supplies, and preparing purchase orders. Liaising with department and ITS regarding communication devices and tools. Monitoring invoices and ensuring billing charges are appropriate. Attending meetings, taking minutes and summarizing action items. Distributing incoming and outgoing mail and documentation. Organizing on‑site and off‑site meetings, coordinating facilities and food/beverage service. Maintaining department budget and preparing budget reports. Assisting in training lower‑level administrative assistants. Managing special projects and other executive‑directed tasks. Coordinating small projects as directed. Job Qualifications Required: High school diploma or equivalent (Associate in Business or Secretarial Science preferred). Minimum ten (10) years of administrative experience in a fast‑paced, high‑level corporate environment. Proficiency in Word, Excel, PowerPoint and Outlook (Office 35). Typing speed of 70+ WPM; experience with MS Access preferred. Equitable Offerings Competitive salaries, annual bonus and 401(k) with company match. 24/7 Employee Assistance Program. Free live and on‑demand Wellbeing Programs. Generous paid vacation and sick time. Paid parental leave and adoption assistance. 12 paid holidays. On‑site child daycare, café, fitness center. Connected Culture Work‑life integrated culture supporting an employee‑centric mindset. On‑site, hybrid and field work environments. Paid volunteering and charitable donation match programs. Employee Resource Groups. Dedicated training resources and learning & development programs. Equal Employment Opportunity It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin, citizenship status, religious creed, age, sex, gender identity and expression, sexual orientation, marital status, disability, genetic information, ancestry, veteran status, or any other characteristic protected by applicable federal, state or local law. Application Process Applicants requesting accommodations: Olympus is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed, please contact View email address on click.appcast.io or call HR Compliance Manager at View phone number on click.appcast.io. Posting Notes United States (US) | Pennsylvania (US-PA) | Center Valley | Information Technology (IT) #J-18808-Ljbffr Olympus Corporation of the Americas