Election Coordinator

Job Description

Job Description

POSITION PURPOSE:

The City of Birmingham, MI (EOE) is seeking qualified candidates for the position of Election Clerk in the City's Clerk Office. Under the general direction of the City Clerk, the Election Coordinator performs a variety of responsible duties involving substantial public contact and requiring a specialized knowledge voter registration, local elections, records retention, and other Clerk's Office functions.

FUNCTIONS AND RESPONSIBILITIES:

This list is not to be treated as all inclusive.

1. Election Administration
   1. Draft, proof, and publish election notices and election related communications
   2. Maintains inventory of election related supplies, orders consumable supplies as necessary including proofing and ordering forms, envelopes, and ballots
   3. Organize election inspector placement and schedule election inspector trainings
   4. Processes voter registrations and absent voter ballet requests as well as creates and maintains related reports
   5. Coordinates the programming and testing of voting equipment, the preparation of the Electronic Poll Books, and preparation and delivery of all election supplies
   6. Responsible for all voter registration record keeping including daily processing of Qualified Voter File inbox and other election or voter related information or forms as received
   7. Manages the planning, set-up, coordination, and delivery of precinct and election inspector supplies and materials
   8. Prepares election and voter related reports as requested
2. Office Clerical
   1. Processes FOIA requests, coordinates compilation of requested information, and is responsible for completion of request within statutory deadlines
   2. Manages animal licensing process and assists with processing of other City licenses and permits
   3. Distributes incoming daily mail and prepares outgoing mail
   4. Electronically scans, indexes, and files City records utilizing LaserFiche software
   5. Prepares and provides routine correspondence and documents office procedures
   6. Assists with planning and execution of annual Celebrate Birmingham Parade
   7. Answers citizen questions about municipal activities
3. Additional related responsibilities as assigned.

NECESSARY SKILLS:

• Ability to prioritize multiple tasks and meet deadlines
• Attention to detail and accuracy
• Capability to learn quickly on the job
• Time management
• Independent thinking and judgement
• Proficient computer skills
• Organizing and analyzing data

EDUCATION AND EXPERIENCE REQUIREMENTS:

• High school diploma or equivalent; Associated degree preferred
• At least 1 year of election experience; 1-3 years in a Clerk's Officer preferred
• Excellent written and verbal communication skills and well developed PC skills are required
• Knowledge of Federal, State, and local laws, rules, regulations, and procedures relating to the registration of voters and administration of elections in the State of Michigan
• Previous QVF experience preferred
• Previous BS&A experience preferred
• Notary preferred or able to obtain upon employment
• A combination of relevant work and education experience will be considered

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:

• Must be able to work a varied schedule when required
• Must be able to transport to offsite location
• Must be able to lift up to 50lbs
• Must be able to sit and stand for long periods of time

TOTAL REWARDS:

• Vacation, sick, personal, and holiday time
• Medical and prescription insurance
• 401(a) and optional 457

EQUIPMENT:

• Office space including desk, computer, and phone
• City provided keys, tools, and office supplies