Executive Assistant

Private Equity Firm | Chicago, IL (Hybrid) Work Model: 3 days per week in-office | Chicago Loop Company Overview We are partnering with a growing private investment firm that invests across multiple sectors and partners closely with management teams to create long-term value. The firm offers a collaborative, entrepreneurial culture where every team member plays a meaningful role in the success of the organization. Unlike larger institutional environments, this is a close-knit team where professionalism, discretion, and a positive attitude are highly valued. The Executive Assistant will become a trusted partner to senior leadership while helping create an exceptional office and client experience. The Opportunity This newly created Executive Assistant position will provide high-level administrative and operational support to senior leadership while helping manage the day-to-day operations of a boutique investment office. The role combines traditional executive support with office management, event coordination, travel planning, and investor meeting logistics. The ideal candidate enjoys wearing multiple hats, thrives in fast-paced environments, and takes pride in anticipating needs before they arise. Personality, professionalism, and cultural fit are just as important as technical experience. Key Responsibilities Executive Support Manage complex business and personal calendars for senior executives Coordinate meetings, conference calls, and scheduling across multiple stakeholders Arrange domestic and occasional international travel, including hotels, ground transportation, dining reservations, and itineraries Screen calls, manage correspondence, and serve as a professional point of contact for internal and external relationships Draft correspondence, meeting materials, and executive communications Prepare and submit detailed expense reports Office Operations Manage day-to-day office operations to ensure a professional and welcoming environment Coordinate office vendors, catering, deliveries, and supply inventory Prepare conference rooms for meetings, including technology setup and presentation materials Ensure common areas remain organized, stocked, and client-ready Support workplace initiatives that enhance the employee and visitor experience Events & Meeting Coordination Assist with planning executive meetings, investor events, board meetings, and company gatherings Coordinate meeting logistics, materials, catering, and attendee communications Support annual conferences, off-site meetings, and special events Manage meeting follow-up and logistical coordination Administrative & Project Support Maintain organized electronic and physical filing systems Update CRM systems, contact databases, and internal records Coordinate special projects for leadership as assigned Handle highly confidential information with discretion and professionalism Assist with additional administrative responsibilities as business needs evolve Ideal Candidate Profile Bachelor's degree preferred or equivalent professional experience Experience within private equity, family offices, investment management, financial services, commercial real estate, hedge funds, or similar professional services environments strongly preferred Strong organizational skills with exceptional attention to detail Experience managing complex calendars, travel, and expense reporting Advanced Microsoft Office skills including Outlook, Word, Excel, and PowerPoint Experience with Concur or similar expense management software preferred Strong written and verbal communication skills Ability to manage confidential information with the highest level of discretion Self-starter who thrives with minimal supervision Professional, polished, and service-oriented demeanor Preferred Backgrounds Private Equity Family Offices Investment Management Hedge Funds Private Credit Venture Capital Investment Banking Wealth Management Why This Opportunity Newly created role with significant visibility and ownership Opportunity to work directly with senior leadership in a collaborative, entrepreneurial environment Close-knit team where every employee makes a meaningful impact Diverse responsibilities spanning executive support, office operations, and special projects Stable organization with continued growth and long-term career opportunities Competitive compensation, bonus, and hybrid work schedule #J-18808-Ljbffr Connect Search, LLC