Executive Assistant and President's Office Operations Coordinator

Executive Assistant and Presidents Office Operations Coordinator

About MassArt:

Founded in 1873 having celebrated its 150th anniversary in 2023 Massachusetts College of Art and Design (MassArt) is the nations first and only independent free-standing public college of art and design in the country. MassArt is an inclusive community of thinkers doers makers educators innovators and leaders striving to shape the future through art and design. Weve spent 150 years demonstrating the truly amazing things that happen when a world-class art and design education is an option for every deserving student. Located in Bostons hub of arts and culture along the Avenue of the Arts MassArt enrolls 2000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines as well as continuing education and youth programs.

MassArt strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region nation and world. We build effective partnerships with co-workers throughout the College by freely sharing appropriate information and providing assistance to all and maintain an environment that is welcoming to persons of all backgrounds nationalities and roles.

Job Description:

Salary Range: $70000 - $75000 annually

Weekly Hours: 37.5

Employment Classification and FLSA Status: This position is classified as Non-Unit Professional (NUP) governed by the Colleges Non-Unit Professional Personnel Policies and is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Supervision Received: Special Assistant to the President and Secretary to the Board

Position Overview

The Executive Assistant and Presidents Office Operations Coordinator will be a key part of a close-knit Presidents Office team working closely with the Special Assistant to the President and Chief of Staff to provide the efficient and collaborative administration that is foundational to the Presidents Offices effectiveness and progress on MassArts strategic priorities. They will serve as the confidential assistant to the President providing executive administrative support to the President and select members of the Presidents team including the Chief Marketing and Communications Officer and the Director of Government and Corporate Relations.

The ideal candidate for this role is someone who is responsive highly detail-oriented adept at multitasking a creative problem solver strategic thinker diplomatic collaborative professional and warm. They have excellent written and oral communication skills and create and maintain effective organizational systems.

Key Responsibilities:

• Provide a full range of calendar and logistical support to the President including active organization of her schedule timely preparation of daily briefing materials and arrangement of travel and meeting logistics.
• Ensuring Presidents Office sections on the MassArt website and MassArt Connect internal portal are regularly updated.
• Systematically manage and track Presidents Office materials and communications.
• Serve as the Presidents Office daily operations manager to ensure that proper assistance is offered in a welcoming environment.
• Serve as the Presidents Office administrative manager including processing financial reporting and event planning.
• Promote the Colleges commitment to customer service by building strong effective relationships with colleagues throughout the College.
• Provide calendar administrative and logistical support to the Chief Marketing and Communications Officer and the Director of Government and Corporate Relations.
• Other duties and responsibilities as assigned.

Requirements:

• Bachelors Degree or equivalent
• At least 3 years of experience in executive-level office administrative support.
• Ability to work in a complex and highly dynamic environment in a confidential manner.
• Demonstrated strong organizational and interpersonal skills and a proactive approach to problem solving and communications.
• Demonstrated strong professional communication skills both verbal and written with a wide range of constituencies and stakeholders.
• Demonstrated progressive experience in managing a complex office successfully managing multiple priorities and creative proactive problem solving and excellent skills of follow-up.
• Thorough knowledge of word processing and presentation software i.e. Google suite and willingness to learn new systems.
• Ability to establish and maintain effective and respectful working relationships with all groups in the college and community.
• Manage confidential information in a professional manner.
• Ability to respond to common inquiries or concerns from a wide range of stakeholders.
• Commitment to supporting the goals of the President and the College and to advancing and supporting a culture of inclusion and access.

Additional Information:

Please note MassArt:

• Does not support employment-based visa sponsorship or non-student exchange visitor visa sponsorship.
• Is not an E-Verify institution.

Selected candidates must be eligible to work in the US at the time of employment complete all onboarding tasks including a Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background review and provide proof of eligibility to work in the US by completing the Form 19 Immigration Reform and Control Act of 1986.

You are required to show proof of your identity and employment eligibility within three (3) days of the start of your employment. You will not be authorized to work in any capacity until all paperwork has been completed. For a list of all acceptable documents please click here.

Comprehensive Benefits (does not apply to contractor/student positions) :
When you embark on a career with the Commonwealth you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you your loved ones and your future.
Want the specifics Please click here to view MassArt Benefits.

MassArt provides equal employment opportunities to all employees and applicants for employment without regard to race color religion gender gender identity or expression age sexual orientation national origin ancestry disability military status genetic information pregnancy or a pregnancy-related condition or membership in any other legally protected class.

MassArt complies with all applicable federal state and local laws governing nondiscrimination in employment in every location in which the college operates. This policy applies to all terms and conditions of employment.

Application Instructions:

Kindly submit your resume and cover letter.

Required Experience:

Chief