Administrative Assistant - Reception

Job Description

Job Description

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office management while working in a team environment. Ensuring that all Students, Instructors, and day-to-day front office tasks are completed efficiently. Your responsibilities will include answering phone calls, scheduling, setting classrooms, email correspondence, cleaning restrooms, taking out the trash and vacuuming. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor, must be able to multitask, and have an open schedule Must work some Saturdays. 

Responsibilities 

• Answer incoming phone calls answering student and instructor questions or routing them to the appropriate person 
• Address student scheduling and rescheduling per policy
• Check in students for scheduled classes
• Organize and set up classrooms
• Write emails and use computer databases to manage student data
• Clean and maintain standards set forth
• Maintain an organized filing system
• Have a willingness to learn, and be a team player

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers, and phone lines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and Teams
• Highly organized with excellent time management skills and the ability to prioritize daily, weekly, and monthly tasks