Junior Administrative Assistant

Job Description

Job Description

Junior Administrative Assistant

Location: Doral, FL
Job Type: Full-Time | Direct Hire
Schedule: Monday – Friday | 9:00 AM – 4:00 PM (Paid Lunch)
Pay: $17.00 per hour

Responsibilities

·         Provide general administrative and clerical support to management and office staff.

·         Answer and direct incoming phone calls professionally while providing excellent customer service.

·         Monitor, respond to, and organize incoming emails and correspondence.

·         Greet visitors, clients, and vendors while maintaining a professional office environment.

·         Schedule appointments and meetings, and maintain calendars for management as needed.

·         Prepare, edit, and format letters, reports, spreadsheets, presentations, and other business documents.

·         Perform accurate data entry and maintain organized electronic and physical filing systems.

·         Assist with scanning, copying, filing, and document management.

·         Support internal communications by preparing announcements, company updates, and employee correspondence.

·         Coordinate office supplies by monitoring inventory and placing orders when necessary.

·         Assist with organizing company meetings, training sessions, and special events.

·         Support the company's social media presence by creating and scheduling posts, coordinating content, responding to basic inquiries, and ensuring branding consistency across platforms.

·         Assist with basic marketing and promotional materials, including flyers, newsletters, and social media graphics.

·         Coordinate with vendors and service providers regarding office-related needs.

·         Maintain confidentiality while handling sensitive company and employee information.

·         Perform additional administrative duties and special projects as assigned.

Qualifications

·         High school diploma or equivalent required; Associate's degree is a plus.

·         Minimum of 1 year of administrative, receptionist, office assistant, or customer service experience preferred.

·         Bilingual in English and Spanish is required.

·         Excellent verbal and written communication skills.

·         Strong organizational skills with exceptional attention to detail.

·         Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

·         Professional demeanor with a positive, team-oriented attitude.

·         Strong problem-solving and time management skills.

Technical Skills

·         Microsoft Office 365 (Word, Excel, Outlook, PowerPoint)

·         Google Workspace (Docs, Sheets, Calendar, Drive)

·         Data Entry

·         Document Management

·         Email & Calendar Management

·         Social Media Platforms (Facebook, Instagram, LinkedIn)

·         Basic Canva experience is a plus

Language Requirement:

·         English (Required)

·         Spanish (Required)