Executive Assistant / Operations Assistant to COO

Job Description

Job Description

Benefits:

• 401(k) matching
• Bonus based on performance
• Company parties
• Employee discounts
• Health insurance
• Paid time off

About the role

I am looking for a highly organized, discreet, fast-moving Executive Assistant / Operations Assistant to support me across multiple businesses in legal, investing, and operations.

This is not a passive admin role. I need someone who can help me buy back time , reduce noise, protect my calendar, manage follow-through, and keep priorities moving without constant hand-holding.

You will work closely with me on inbox triage, scheduling, hiring coordination, action-item tracking, and day-to-day execution support.

What success looks like

• My inbox is organized and only the right items reach me

• My calendar is protected and priorities are scheduled intentionally

• Hiring moves faster and more cleanly

• Open loops are tracked and followed through

• I spend less time on coordination and more time on high-value work

Responsibilities

• Manage and triage inbox daily

• Draft routine email responses and flag only high-priority items

• Manage calendar, schedule meetings, and reduce unnecessary interruptions

• Track action items, follow-ups, and deadlines across multiple businesses

• Coordinate recruiting, candidate communication, interview scheduling, and hiring logistics

• Organize notes, files, and priority lists

• Prepare daily and weekly summaries of what needs attention

• Help keep office and operational tasks moving

• Follow up with team members and outside parties to ensure completion

• Assist with light research and administrative support as needed

Ideal candidate

• 5+ years supporting an executive, founder, attorney, investor, or operator

• Excellent written and verbal communication

• Strong judgment and discretion

• Highly organized and detail-oriented

• Able to prioritize fast without getting overwhelmed

• Comfortable working across multiple businesses and shifting priorities

• Calm, professional, and proactive

• Strong follow-through and accountability

• Comfortable with Google Workspace, calendars, spreadsheets, and modern tools

• Bonus: experience in law, real estate, recruiting coordination, or executive support in a fast-paced environment

This role is not for you if:

• You need constant step-by-step direction

• You struggle to prioritize when multiple things are moving

• You avoid follow-up or hard conversations

• You are only looking for a basic receptionist or front-desk style role

To apply

Please send:

• Your resume

• A short note explaining what kind of executive you support best

• An example of a chaotic situation you helped organize

• Your preferred compensation range

• Whether you are open to part-time trial leading to full-time