Executive Administrative Assistant

Job Description

Job Description

Executive Administrative Assistant
Location : South San Francisco, CA
Pay rate : $35/hr
Shift: Regular hours - Onsite (may transition to 3 days onsite per week)

Job Summary

Join our dynamic Translational Safety team as an experienced administrative professional, providing high-level support to Director-level leadership and their immediate functional areas, including Toxicology, Pathology, and/or gRED Nonclinical Operations (gNO). This role enables scientific and operational success by delivering proactive, reliable, and strategic administrative assistance in a complex and highly collaborative environment.

Key Responsibilities

• Manage and optimize multiple complex calendars, ensuring seamless scheduling and prioritization of meetings and critical events
• Act as a key point of contact, facilitating timely, clear, and effective communication across the team and with cross-functional partners
• Coordinate logistics for onsite and offsite meetings, conferences, and team-building events, including vendor engagement and material preparation
• Arrange domestic and international travel, and manage related conference and event attendance
• Process invoices, payments, and expense reports using standard corporate tools, ensuring accuracy and compliance with company policies
• Continuously identify opportunities for process improvements, offering practical recommendations that enhance administrative efficiency
• Exercise sound judgment and discretion in managing sensitive and confidential information
• Maintain and update records and tracking tools using various computer applications (e.g., Microsoft Office Suite, Google Workspace)
• Serve as a valued department resource, providing support and guidance to staff and acting as a liaison with other administrative teams
• Provide backup coverage to administrative colleagues as needed
• Foster a strong customer service focus and collaborative team participation
• May assume responsibility for coordinating and assigning administrative work within the team
• Carry out other duties as assigned to support departmental and organizational goals

Qualifications

• High School Diploma required; BS/BA degree preferred
• 5-10 years of demonstrated administrative experience or equivalent transferable skills
• Proven expertise in all aspects of administrative support
• Ability to manage both routine and ad-hoc assignments independently, with minimal supervision
• Advanced proficiency with Microsoft Office Suite, Google Workspace, and other relevant software applications
• Exceptional organizational, prioritization, and multitasking skills, with attention to detail
• Strong written and verbal communication skills, with the ability to interact effectively with all levels of staff and leadership
• Collaborative approach, with the capacity to build productive working relationships both within and outside the immediate organization
• Experience in supporting project teams in the biotechnology, life sciences, or pharmaceutical industry is a plus, especially within Genentech or similar environments

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

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