Executive Legal Assistant

Job Description

**We politely request that you read the job description fully prior to applying**

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The firm is currently seeking an experienced, self-motivated individual with a strong work ethic to join their team as an Executive Assistant to the managing partner. This position is based on-site around the corner from Grand Central Station (10017). The individual must have prior experience working 1-on-1 with a C-Suite member. The individual needs a mature mindset and to be extremely resilient as the office becomes very busy around Tax seasons. Voices can raise so it is important to feel comfortable in that environment.

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About the Firm:

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This boutique New York law tax firm specializes in representing high-net-worth clients for income tax planning and preparation. Established circa 40 years ago, the firm acts for many repeat customers and employs 11 professionals at a single location. They work extremely hard and all have a resilient, traditional mindset.

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Job Duties and Responsibilities:

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- Prepare memos, letters, and other documents using various software tools

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- Answer all incoming and outgoing calls, maintain logs, and resolve client inquiries

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- Serve as gatekeeper, schedule appointments, and prepare the partner for meetings, including managing personal calendar

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- Manage the partner’s email account, respond when appropriate, and flag outstanding items

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- Assist with organizing tax files, addressing tax notices, and supporting tax-related projects

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- Track projects and deadlines, ensuring timely completion

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- Greet clients and build relationships to ensure their needs are met

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- Coordinate travel arrangements

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- Manage the partner’s investment portfolio, including completing subscriptions and filing claims in class action lawsuits

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- Perform other duties as assigned by the managing partner

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Education and Experience:

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- Bachelor’s Degree - Preference to attend Physical vs Virtual college.

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- Minimum of 3+ years of relevant experience supporting C-Level executives

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- Tax or accounting office experience is a plus but not required

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Skills and Abilities:

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- Excellent verbal and written communication skills

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- Strong organizational and attention-to-detail skills

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- Ability to multi-task and work independently

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- Problem-solving and critical-thinking capabilities

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- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)