SECRETARY OPS

Secretary Ops We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida. We have excellent benefits including affordable health insurance plans & options, and a tuition waiver program through state colleges and universities. This is a general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children's Legal Services program. The work is challenging but incredibly rewarding. Location: Palm Beach County. Applicants interested in working in counties/cities other than Palm Beach County will need to apply for positions advertised for those specific areas on the People First System. Hourly Salary: $17.32 per hour. Salary appointments are determined according to DCF Salary policy. Job Responsibilities/Examples of Work May Include: Preparing Notices of Filings of legal documents and summonses Creating, maintaining, and closing case files Transporting legal documents to and from the courthouse weekly Answering phones Filing documents in case files Filing documents with the court Sorting and distributing paper mail and electronic mail Operating copy machine Entering data timely and accurately into statewide databases Tracking court calendar activities Transmitting work electronically to other locations Preparing travel reimbursement requests Preparing witness requests Monitoring and ordering office supplies Minimum Requirements: Excellent communication skills Knowledge of office professionalism and practices Computer experience, particularly with Microsoft Office (Word and Excel) Ability to use copying and fax machine Ability to organize files and other records Ability to enter data in records management systems Ability to handle telephone calls in a courteous and effective manner Prior experience working in a legal office preferred It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. The State of Florida is an equal opportunity employer/affirmative action employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the PeopleFirst Service Center in advance to allow sufficient time to provide the accommodation.