Executive Assistant

Executive Assistant to the Town Manager (Temporary Role)

PrideStaff is recruiting on behalf of a prominent Western Palm Beach County government entity seeking a highly skilled, proactive, and detail-oriented Executive Assistant.

This role serves as the central administrative operational link within executive municipal management, providing direct, high-level support to the Town Manager. While this position is primarily focused on executive-level administrative functions and workflow coordination, any prior legal, paralegal, or local government law experience is considered a helpful plus.

If you are a seasoned administrative professional with a passion for public service and community impact, this is an excellent opportunity to contribute to local governance.

Key Responsibilities

1. Executive Administrative Support

• Provide comprehensive administrative support to the Town Manager, including calendar and scheduling management, complex correspondence, and meeting coordination.
• Prepare and organize agenda items, staff reports, presentations, and background materials for Town Council meetings.
• Track and follow up on critical action items, project deadlines, and strategic priorities set by the Town Manager and Council.
• Serve as a key liaison across departments to ensure smooth information flow and consistent organizational communication.

2. Public Records & Operational Compliance

• Manage public records requests in compliance with Florida Sunshine Law and municipal guidelines.
• Maintain organized executive files, official records, and municipal documentation.
• Handle sensitive and confidential information with absolute discretion and professionalism.

3. Administrative & Policy Research (Legal Experience Helpful)

• Perform basic research, track administrative updates, and assist in drafting clear written reports and briefings for leadership.
• Assist with formatting, reviewing, and organizing official documents, policies, and municipal correspondence. (Prior paralegal or legal secretarial background is helpful for document review and formatting).
• Liaise professionally with elected officials, internal staff, outside counsel, vendors, and the public.

Qualifications & Requirements

Education & Experience

• Minimum Requirement: Associate's Degree in Business Administration, Public Administration, or a related field (Bachelor's degree preferred).
• Experience: Proven track record in high-level executive administrative support, ideally within local government or a municipal setting.
• Legal Background: Prior experience as a legal secretary, paralegal, or working with legal documents is not required, but strongly welcomed as a helpful asset.
• Preferred Background: Direct experience supporting a City/Town Manager's Office, Mayor's Office, or executive-level public administrator.

Licensing Requirements

• Valid Florida Driver's License (Required).

Knowledge, Skills, and Abilities

• Municipal Familiarity: Basic understanding of municipal governance and Florida public records/Sunshine Law requirements.
• Technical Skills: High-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital records management.
• Communication: Exceptional written and verbal communication skills, including clear report preparation and precise document formatting/proofreading.
• Organizational Mastery: Outstanding time management, ability to prioritize competing tasks, and strict attention to detail in a fast-paced environment.

Physical Requirements & Working Environment

• Environment: Professional, indoor office setting requiring extended periods at a computer workstation.
• Physical Effort: Light physical activity; occasional lifting, pushing, or carrying of materials up to 50 lbs. May involve walking, standing, stooping, or kneeling as required.

How to Apply

Ready to bring your executive administrative talents to local government? Apply directly through PrideStaff today for immediate consideration!

Equal Opportunity Employer: In compliance with EEO guidelines and the Americans with Disabilities Act (ADA), reasonable accommodations will be provided to qualified individuals with disabilities.