Administrative Assistant

Administrative Assistant

Cordoba Corporation, a leading engineering firm specializing in the delivery of infrastructure projects across education & facilities, transportation, energy, and gas sectors, is hiring! We are seeking an Administrative Assistant to support the Facilities Sector. The ideal candidate will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations, and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to the group as needed.

Responsibilities

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for the supervisor
• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Receive direction from the immediate supervisor in completing non-routine assignments
• Gather statistics and general data; review and combine this information into established reports for use internally
• Scan documents and reports as required
• May develop new reports or revise existing reports, as directed.
• Such reports may be in spreadsheet or graphical formats, or narratively styled word processing
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies
• Distribute reports as directed by the immediate supervisor
• Originate correspondence and reports not requiring the personal attention of the immediate supervisor
• Prepare general correspondence and maintain general files
• Answer telephone, take and relay messages, screen callers, and direct calls accordingly
• Receive, sort, and distribute mail
• Maintain an organized workspace by keeping documents and supplies properly stored
• Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
• Perform other responsibilities associated with this position as may be appropriate

Qualifications

• High school diploma (or equivalent) and five years or more of relevant work experience
• Good written and oral communication, organizational, and interpersonal skills are required
• A working knowledge of TDG policies and procedures is preferred
• Self-starter, multi-tasker
• Ability to bring assignments to completion independently
• Ability to work in a high-volume, dynamic team environment
• Proven record of accomplishments in office administration
• Prolog experience
• Flexible attitude to changing conditions
• Accountable and dependable to follow through with tasks/projects

Salary Range: $24.00 to $26.00 per hour

Work Location: Los Angeles, CA

Work Environment: Onsite

Our Company

Cordoba Corporation, Making a Difference

Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba's efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a "top 100 construction management firm" and a "top 50 program management firm." Additionally, ENR recognized Cordoba as a "top 100 design firm" in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA's) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodations, please contact our HR Department at: View phone number on click.appcast.io.

Join Cordoba Corporation and be part of shaping California's future!