Executive Assistant

Executive Assistant

As a result of the company's continuing growth, we have an opportunity for a knowledgeable and proactive Executive Assistant (EA) in Santa Clara, CA. This position will be responsible for providing high level administrative support directly to Lab/project team. The EA will be expected to handle multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines.

Primary Responsibilities:

• Provide strong administrative support to the Lab/Project Team.
• Organize functions, events and meetings.
• Support Lab with Procurement and Payment related events.
• Generate and track paperwork that are submitted to the management team for approval.
• Manage business trips including travel visa applications and keep track of vacation status, maintain group personnel records, generate monthly reports.
• Support Lab/team with their budget planning and team building events.
• Support Lab/team with special project if assigned.
• Handle and maintain highly confidential and sensitive information.
• Assist in arranging interview schedules for candidates within the Lab.

Position Requirements:

• Carry outstanding interpersonal, communication, influencing and organization skills in order to provide the highest level of service to the Business Units.
• Demonstrate ability in handling highly confidential or sensitive, or proprietary information including written correspondence.
• Bring a history of managing multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines.
• Show an excellent attention to detail with strong organization and planning skills.

Position Qualifications:

• Associate Degree is required, Bachelors in Business Management or Organizational Leadership preferred.
• 2-5years' experience in administrative support is desired.
• Bilingual is required– fluent in English and Chinese (Mandarin).
• Proficient in Microsoft Office: Excel, Word, Power Point, Outlook.
• Strong knowledge in accounting related to expense management.
• Energetic, team player, able to multi-task, organized and detail-oriented, flexible, and able to adapt multi culture work environment.