Accounts Payable Specialist

Job Description

Job Description

Position: Accounts Payable Specialist

Rate: $21.00 - $26.00 based on experience

Location: Chino Hills, CA  

Hours: Monday - Friday; 8:30 AM - 5:00 PM

Position Summary

We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our growing finance team. This role is an excellent opportunity for an accounting professional who thrives in a fast-paced, private equity-backed environment and enjoys contributing to a company focused on growth, operational excellence, and strategic acquisitions.

The Accounts Payable Specialist will be responsible for processing vendor invoices, managing payments, supporting month-end close activities, and helping maintain efficient and scalable accounts payable operations. The ideal candidate will have experience working with NetSuite, Ramp, Planful, and LastPass and be comfortable adapting to changing business needs as the organization expands through organic growth and acquisitions.

Key Responsibilities

• Process a high volume of vendor invoices accurately and timely in accordance with company policies and procedures.
• Review invoices for proper coding, approvals, and supporting documentation.
• Manage vendor setup and maintenance, including collection of required tax documentation.
• Prepare and process weekly payment runs via ACH, wire transfer, check, and virtual card payments.
• Reconcile vendor statements and resolve invoice discrepancies and payment issues.
• Monitor AP inboxes and respond to vendor and internal stakeholder inquiries in a professional and timely manner.
• Process and reconcile employee expense reports and corporate card transactions through Ramp.
• Assist with month-end close activities, including accounts payable accruals and account reconciliations.
• Support budgeting and forecasting processes by providing accounts payable information and reporting as needed through Planful.
• Assist with onboarding newly acquired businesses by supporting vendor setup, invoice processing, and integration of AP processes.
• Maintain accurate records and supporting documentation to ensure audit readiness and compliance with internal controls.
• Utilize LastPass and company security protocols to safeguard financial systems and sensitive information.
• Identify opportunities to improve AP processes, increase efficiency, and support automation initiatives.
• Collaborate effectively with Accounting, FP&A, Operations, Procurement, and integration teams.

QualificationsRequired

• Strong attention to detail and commitment to accuracy.
• Solid understanding of accounts payable processes and accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities in a dynamic environment.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of accounts payable or accounting experience.
• Experience working with NetSuite ERP.
• Experience using Ramp for expense management and corporate card administration.
• Familiarity with Planful or similar budgeting and forecasting platforms.
• Familiarity with LastPass or comparable password management tools.
• Experience in a private equity-backed or high-growth company.
• Exposure to acquisition integrations, multi-entity accounting, or shared services environments.
• Experience with AP automation and workflow management tools.
• Knowledge of 1099 reporting requirements.

What Success Looks Like

• Vendor invoices and payments are processed accurately and on time.
• Strong relationships are maintained with vendors and internal stakeholders.
• Accounts payable records are complete, organized, and audit-ready.
• AP processes support the company's continued growth and acquisition strategy.
• Opportunities for process improvement and automation are identified and implemented.
• Newly acquired entities are integrated smoothly into the accounts payable function.

Why Join Us?

This is an opportunity to join a private equity-backed organization during an exciting period of growth. You'll play an important role in supporting the company's financial operations while gaining exposure to acquisition integrations, process improvement initiatives, and a highly collaborative finance organization focused on building scalable systems and processes.

Benefits

• Medical, dental, vision, life, STD/LTD, and supplemental insurance

• PTO, 401(k) & Roth options

• Daily Pay (Dayforce Wallet)

• Tuition discounts & employee assistance program

Equal Opportunity Employer

We are an Equal Opportunity Employer committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law.

PandoLogic. Keywords: Accounts Payable or Receivable Specialist, Location: Chino Hills, CA - 91709 , PL: 604549709