Accounts Payable Specialist

Job Description

Job Description

We’ve built Rowan by rethinking the ear piercing experience from the ground up—prioritizing safety, clinical expertise, and a customer experience that feels both celebratory and trusted. Every piercing is performed by licensed nurses and guided by our Rowan Clinical Piercing Standard® and paired with our hypoallergenic products, setting a clear standard that is differentiated from traditional retail models. Our goal is to create a destination where customers feel confident, cared for, and excited to participate.

Rowan is looking for an Accounts Payable Specialist to process all expense and inventory invoices received for payment and initiate the invoice approval process for all vendors in an accurate, efficient, and timely manner. Reporting directly to the VP Finance, you will be responsible for compiling and maintaining accounts payable records while also providing clerical and administrative support as needed. An understanding of how purchase orders and inventory receipts flow into AP will be critical for success in this role.

We are looking for an objective Accounts Payable Specialist who combines a solid understanding of bookkeeping, internal controls and accounts payable principles with strong analytical and problem-solving skills. 

• Verify invoice payments, approvals, and valid general ledger coding, before processing.
• Enforce strict internal controls to prevent fraud, eliminate duplicate payments, and safeguard company assets.
• Inventory AP processing, including 3-way matching.
• Respond to vendor inquiries and resolve outstanding issues promptly, which may include working with various internal departments.
• Manage vendor accounts by obtaining Form W-9’s and monitoring payment terms.
• Establishing and maintaining relationships with new and existing vendors.
• Assist with certain month-end closing activities and expense accruals.
• Support internal and external audits by providing requested documentation.
• Complete other ad hoc tasks and projects as requested

• BA or equivalent experience
• Experience with NetSuite and Ramp
• Proven experience applying internal control standards to prevent fraud and payment errors
• Minimum three (3) or more years accounts payable experience
• Demonstrated understanding of general ledger accounts and how they relate to vendor invoices
• Detail-oriented and thorough, with flexibility and willingness to perform a variety of related tasks, including data entry, mathematical analysis, and organization and maintenance of historical records
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience with sales tax or Avalara is preferred but not required

• Highly organized and detail-oriented
• Ability to work both independently and in a team setting effectively
• Excellent verbal and written communication and interpersonal skills

• Medical/Dental/Vision Health Plans
• Short and Long-term Disability
• Life Insurance
• 401k and Roth IRA Plans
• Paid Parental LeaveOpen PTO policy
• Employee discounts on our amazing products!

About Us: Rowan is an innovative ear-piercing and hypoallergenic jewelry brand that brings safety to the forefront with our team of licensed nurses—and celebration to every guest with our joyful approach to piercings and jewelry. Our brick-and-mortar locations across the US also provide a long-overdue alternative to the standard mall piercing. At Rowan, we believe that every ear piercing is a milestone and it should be celebrated. We believe in “Piercing for All”. 

Check us out on CNBC's How I Made It

Check us out on the TODAY Show on NBC — How 1 woman is reinventing the ear piercing experience (today.com)

How Rowan Has Created a New Pathway for Nurses

Important note: Rowan believes in teamwork, collaboration, and diversity. We know our team is stronger together and we commit to staying true to these values as we grow. In a remote setting, interviewing at Rowan may include phone interviews, virtual “on-site” interviews, and on-the-job mock cases. We are committed to run a thorough process for candidates with whom we identify a potential match, and we will do our best to follow-up with each and every applicant! If you’re on the fence, just give it a try! We are an equal opportunity employer and we encourage everyone to apply!

Rowan is an equal opportunity employer. All applicants will be considered for employment without regard to race, religious creed (including religious dress and grooming practices), color, national origin (including language use and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law), ancestry, physical disability, mental disability, medical condition, genetic information, registered domestic partner status, marital status, sex (including pregnancy), sexual orientation, gender, gender identity (including transgender identification), gender expression, age for individuals over forty years of age, military and veteran status of any person, or any other consideration made unlawful by federal, state, or local laws (“protected characteristics”).   

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.