Executive Assistant

Job Title: Executive Assistant Responsibilities Maintain and refine internal processes that support the executive team, coordinating resources to streamline and expedite workflow. Manage communication between upper management and employees, serving as a liaison with internal and external executives on various projects and tasks. Prioritize and coordinate work to ensure executives’ priorities are met, organizational goals are achieved, and best practices are upheld. Manage professional and personal scheduling for executives, including agendas, mail, email, phone calls, travel arrangements, client management, and other logistics. Coordinate complex scheduling and extensive calendar management, ensuring accurate and timely flow of information to executives. Arrange and manage all aspects of executives’ travel, including booking flights, hotels, ground transportation, and related travel activities. Perform a wide range of administrative and office support tasks to ensure efficient daily operations. Uphold integrity and strict confidentiality with all materials and exercise sound judgment and discretion when interfacing with the business. Coordinate team communications and plan events, including internal meetings and offsite gatherings. Support the management of the team’s budget and assist with tracking and reporting as needed. Lead or support critical special projects at the direction of the leadership team, ensuring timely and high-quality execution. Essential Skills Minimum of 3 years of experience in an administrative role reporting directly to upper management. Proven problem‑solving skills with the ability to navigate complex situations and bring stakeholders together to develop effective solutions. Strong written and verbal communication skills, with the ability to influence and collaborate across levels of the organization. Ability to anticipate and understand the needs of the executives and broader team. High level of organization and strong time‑management skills, with the ability to coordinate and prioritize multiple projects simultaneously. Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook. Demonstrated ability to handle confidential information with integrity and discretion. Ability to adapt to constantly evolving priorities and meet tight deadlines while maintaining high‑quality work. Additional Skills & Qualifications Experience supporting C‑level executives in a fast‑paced, corporate environment. Interest in learning and adopting new office productivity tools and technologies. Strong interpersonal skills and the ability to build effective working relationships with internal and external stakeholders. Demonstrated professionalism, reliability, and a strong work ethic. Event planning experience, including coordination of internal meetings and offsite events. Budget tracking or basic financial administration experience supporting a team or department. Work Environment This role operates in a fast‑paced, corporate office environment with regular interaction with leaders and cross‑functional teams. The position involves extensive use of Microsoft Office and other office productivity tools, as well as frequent coordination of virtual and in‑person meetings. Standard business hours apply, with flexibility required at times to accommodate executive schedules, urgent requests, and travel needs. The organization invests significantly in its people, facilities, and communities, reflecting a culture that values long‑term growth, operational excellence, and strong relationships with stakeholders across the business. Job Type & Location This is a Contract to Hire position based out of New York, NY. Pay and Benefits The pay range for this position is $26.00 - $42.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New York, NY. Application Deadline This position is anticipated to close on Apr 27, 2026. Equal Opportunity Employer Statement The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. Accommodation Statement If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io. #J-18808-Ljbffr Aston Carter