Executive Assistant
$100k - $120kGmo
Position Overview This Executive Assistant (EA) role will provide strategic and tactical support to three senior executives: the Head of Investment Teams/Head of Systematic Equity, the Head of Investment Risk & Capital Markets Research, and the Head of Japan Equity. This is an EA role for an experienced candidate who can operate as a trusted partner, optimize capacity, proactively anticipate needs, and exercise sound judgment in a fast‑moving, high‑performance environment. Over time, this role will help executives strategically leverage administrative support by improving prioritization, meeting preparation, and follow‑through. In addition to direct executive support, this role provides lighter administrative support to the JE, Risk, SE, and Trading teams (e.g., scheduling, travel coordination, expense management, and team meetings/events). Reporting Line This role reports to the EA Manager. Day‑to‑day direction and priorities remain aligned with the executives the role is supporting, while the EA Manager provides coordination, consistency, and development across the EA function. This role is a hybrid role with the following terms Typical requirement is three days in the office. There will be a set weekly schedule with some flexibility depending on personal or business needs. Fridays are WFH. Responsibilities include Support executives in strategically allocating and protecting their time in the context of their key goals and priorities: Determine and/or recommend prioritization and alternative sources for meeting/time requests Proactively review schedules to ensure time is allocated appropriately and items that can be handled elsewhere are moved off executives’ dockets On a regular basis, retroactively review how time was spent and propose adjustments to improve focus and effectiveness Triage daily issues that fall under executive purview but do not require their direct input Brief executives on the purpose/context of upcoming meetings, schedule prep time, and help ensure readiness Heavy calendar maintenance and meeting coordination with both internal and external parties, including: Proactive and direct calendar support for the executives In conjunction with our Global Client Relations team, coordinate client meetings and business trips for the Head of Investment Teams/SE and the Head of JE, including logistics, scheduling across time zones, and preparation support as appropriate Coordinate large team meetings Schedule media interviews Arrange domestic and international travel (also for various members of the underlying teams, as needed) Prepare monthly expense reports and reconcile AMEX bills (also for various members of the underlying teams) Create and/or edit various presentations and reports on a recurring or ad hoc basis Prepare, review, and edit documents and correspondence For specific forums (e.g., monthly market calls, investor forums), coordinate agendas, capture notes, and/or track follow‑up items/action items Coordinate team events as needed Participate in ad hoc projects when needed Provide back‑up for EA colleagues as necessary Requirements BA/BS or equivalent desirable though not required Minimum of 8 years of experience in a similar role, including support to C‑level executives Financial services experience strongly preferred; genuine interest in investing/capital markets is a plus Strong organizational skills with an understanding of how to prioritize and operate effectively amidst changing demands Ability to operate independently and exercise judgment – specifically in understanding GMO’s business Proactive, self‑motivated, and willing to work without a lot of direction Ability to support multiple types of work styles/executive needs High attention to detail Positive and service‑oriented attitude Team Player Strong verbal and writing skills Strong sense of urgency Strong Microsoft skills (Outlook, PowerPoint, Excel, Word, Teams) Comfort with AI/automation; natural leaning towards adoption of new tools Proven ability to handle sensitive information/act with discretion Flexibility with working hours when executives are in other time zones/for time‑sensitive business needs Salary: $100,000 - $120,000 a year. This is a reasonable, good faith estimate of the current salary range for this role. GMO’s salary range accounts for a wide array of factors that are considered in making compensation decisions. In addition, this position is eligible for a discretionary annual bonus award, which may be determined by individual, team, department and firm performance, and is subject to the terms of GMO’s compensation plan. This position is also benefits eligible. GMO’s comprehensive benefits program includes medical insurance, dental insurance, life insurance, long‑term disability coverage, a 401(k)/profit‑sharing retirement plan, open paid time off, leaves of absences, dependent care resources, tuition reimbursement, charitable gifts matching, flexible spending accounts, and commuter benefits. GMO is committed to the recruitment, employment, and promotion of all candidates equally, regardless of an individual's gender, race, color, national origin, ancestry, age, religion, pregnancy, marital status, sexual orientation, gender identity or expression, military or veteran status, genetic information, physical or mental disability (except where such disability is a bona fide occupational disqualification) or any other classification protected under federal, state or local law. GMO will not offer visa sponsorship for this opportunity. #J-18808-Ljbffr Gmo
$110k - $150k
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$70k - $100k
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$65k - $70k
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...releases, managing organizational contacts, attending meetings, preparing and distributing minutes; sorting mail and ordering supplies. Assists with research grant application, tracking grant reporting and performing web research on federal research funding trends....Full timeFixed term contractWork experience placementWork at officeFlexible hours- ...Job Description Job Description 177419 Executive Assistant, Boston, MA, 3 Months Contract Sigma, Inc is looking for an Executive Assistant to work onsite in Boston, MA. Shift timings: ~40 Hours/week ~8 hrs/Day ~07:30 AM - 04:00 PM Provides complex administrative...Contract workWork experience placementShift work
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$85k - $100k
....00/yr Additional compensation types Annual Bonus One of our clients* is a growing investment firm and has an opening for an Executive Assistant! Fast-paced, dynamic environment with very competitive compensation and excellent benefits package that includes 100% paid insurance...Full timeTemporary workRemote workWorldwide- ...s Faculty Support Services Department (FSS) provides high‑quality assistance to approximately 200 faculty members and instructors, enabling them to teach, research, and advance scholarship. The Executive Assistant (EA) will work directly with faculty, acting as a liaison...Full timeWork at officeFlexible hoursShift work
- ...Executive Assistant The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating...Temporary workWork experience placementWork at office
$34 - $60 per hour
...Executive Assistant Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data...Remote jobHourly payMinimum wageFull timeWork experience placementWork at officeLocal area$60k - $110k
...Executive Assistant The Executive Assistant will provide administrative support to the Corporate Access and Research Services and Market Data Services teams on the COO. These teams play a central coordination and partnership role between investors, companies, and external...Immediate startRemote workFlexible hoursShift work1 day per week$95k - $105k
...HarbourVest Executive Assistant Position For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows,...Work at officeLocal areaRemote work1 day per week- Executive Partnership & Calendar Management Partner closely with the CEO, CFO, and leadership team to keep them organized, prepared, and focused on top priorities. Own complex calendar management, balancing competing priorities, coordinating travel, and protecting executive...Work at officeLocal areaFlexible hours3 days per week
$95k - $125k
...the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage. About the Role As an Executive Assistant at Hermeus, you will manage the wide range of time demands for a small group of senior executives. You’ll be empowered to own...Weekly payPermanent employmentWork at officeFlexible hours2 days per week- Dechra is seeking a Senior Executive Assistant to partner directly with the CEO and Chief Legal Officer, providing high-visibility support at the heart of the executive team. The role requires anticipating needs, bringing order to complexity, and building strong relationships...Work at office
$30 - $33 per hour
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Compensation: $65,000 - $80,000/year. Weekly pay, fast interview, quick response. ProPivotal is building a pipeline of talented Executive Assistants for higher education institutions across Boston. If you thrive in a mission-driven environment and love keeping senior...Weekly payWork at office- ...Executive Assistant We're seeking an Executive Assistant to support the Executive team based in our company headquarters in Boston. This position is Contract 2 Hire. Responsibilities: Calendar management, travel arrangements, expense reporting, drafting correspondence...Contract workWork at office
$23.34 - $33.37 per hour
Spaulding Rehabilitation Hospital is seeking an Administrative Assistant for a hybrid position in Boston. This role requires managing... ...candidate should have at least 3-5 years of experience supporting executives, coupled with strong organizational and communication skills....Hourly payWork at office$90k - $150k
...Executive Assistant At Formlabs, we're building the tools that make it possible for anyone to bring their ideas to life, from cutting-edge products to life-saving medical devices. Our 3D printing technology powers innovation at more than 50,000 industry leaders worldwide...Full timeWork at officeWorldwideFlexible hours$35 - $38 per hour
The Executive Assistant to the CEO provides high-level administrative, organizational, and strategic support to the CEO of a nonprofit organization. This role serves as a trusted partner, managing the CEO’s schedule, communications, board activities, special projects, and...Work at office
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