Executive Administrator/Assistant

Korn Ferry is partnering with our client on their search for an Executive Administrator/Assistant. Company Overview: Rapidly growing energy infrastructure company focused on developing and delivering critical power, energy, and infrastructure solutions that support the next generation of digital and industrial growth Operates at the intersection of energy, technology, and large-scale infrastructure development, serving customers with increasingly complex power requirements, particularly within the data center sector Currently in a significant growth and scaling phase, creating a dynamic environment where processes, systems, and organizational infrastructure are actively being built and enhanced Led by an experienced executive team with a strong focus on innovation, operational excellence, and long-term value creation within the energy and infrastructure markets Offers a highly entrepreneurial environment where employees have the opportunity to make a meaningful impact, work closely with senior leadership, and contribute to the growth of a business undergoing significant expansion This role provides direct exposure to executive leadership and the opportunity to help build the operational foundation of a company during a transformational stage of its development Role Summary: Title: Executive Administrator Reports to: CFO, Interim CEOs, and Executive Leadership Team Primary Focus: Serve as a trusted strategic partner to executive leadership by managing complex schedules, coordinating key initiatives, supporting executive communications, and helping build scalable administrative infrastructure for a rapidly growing organization Key Responsibilities: Manage complex calendars, meetings, travel arrangements, and expense reporting for executive leadership Support the CFO and two Interim CEOs while assisting with the transition and onboarding of the future permanent CEO Coordinate internal and external meetings, including board meetings, investor meetings, customer engagements, and strategic planning sessions Prepare agendas, executive presentations, briefing materials, meeting notes, and follow-up communications Track key action items and ensure accountability across executive leadership teams Serve as a central coordination point for executive priorities and cross-functional initiatives Build and maintain scalable administrative processes, systems, and workflows to support company growth Support office operations, vendor relationships, and general administrative functions Coordinate company events, leadership offsites, and customer‑facing activities Draft, edit, and manage executive correspondence, presentations, and reports Interface professionally with investors, board members, customers, partners, and other external stakeholders Handle highly sensitive and confidential information with discretion and professionalism Assist with recruiting coordination, candidate scheduling, and onboarding activities as the company scales Identify opportunities to improve efficiency and implement best practices across executive support functions Ideal Candidate Profile: 10+ years of executive administration or executive assistant experience preferred Extensive experience supporting C‑suite executives, founders, CEOs, CFOs, or senior leadership teams Proven success operating in fast‑paced, high‑growth, or entrepreneurial environments Exceptional organizational, project management, and prioritization skills Strong written and verbal communication abilities with executive‑level professionalism Ability to manage competing priorities and shifting deadlines with minimal direction High degree of discretion, confidentiality, and sound judgment Advanced proficiency with Microsoft Office, Google Workspace, and collaboration tools Experience coordinating board meetings, investor relations activities, and executive communications strongly preferred Exposure to energy, infrastructure, power generation, utilities, construction, engineering, technology, or data center industries is highly desirable Experience supporting organizations involved in large‑scale capital projects is a plus Strong problem‑solving skills with a proactive "figure it out" mindset Ability to anticipate executive needs and operate as a trusted business partner Collaborative personality with the ability to build credibility and trust across all levels of an organization Target Base Compensation: $120K–$150K (flexibility for exceptional candidates) 4 Days In Office / 1 Day Remote Direct exposure to executive leadership and company decision‑making Opportunity to help shape the administrative infrastructure of a rapidly growing company Interview process moving quickly for qualified candidates Selling Points Rare opportunity to support the CFO, current Interim CEOs, and future permanent CEO during a pivotal growth phase High‑visibility role with direct access to executive leadership, investors, board members, and key stakeholders Opportunity to help build processes, systems, and infrastructure from the ground up Exposure to one of the fastest‑growing sectors at the intersection of energy, technology, and data center infrastructure Significant impact on executive productivity and organizational effectiveness Dynamic, entrepreneurial environment where strong performers can quickly expand their influence and responsibilities Excellent fit for experienced executive assistants seeking a strategic partnership role rather than traditional administrative support Opportunity to play a meaningful role in supporting a company during a transformational stage of growth and leadership evolution Convenient Central Dallas location with an engaged, collaborative executive team #J-18808-Ljbffr