Admin Assistant

Job Full Description Administrative Assistant Pay: $18.50 per hour Schedule: Monday - Friday | 8:00 AM - 5:00 PM A well-established organization is seeking a highly organized and detail-oriented Administrative Assistantto support daily office operations. This role is ideal for an experienced administrative professional who thrives in a fast-paced office environment, enjoys managing multiple priorities, and takes pride in producing accurate, high-quality work. The Administrative Assistant will serve as a key support resource for office operations, customer and vendor communication, document management, and administrative coordination. Success in this role requires strong computer skills, professionalism, exceptional attention to detail, and a commitment to accuracy. Responsibilities Provide administrative support for daily office operations Communicate professionally with customers, vendors, and internal team members Manage incoming phone calls, emails, and correspondence Maintain organized filing systems and office records Prepare, update, and distribute business documents and reports Enter, track, and maintain data using Microsoft Excel and company systems Coordinate information flow between departments and team members Assist with document management and recordkeeping activities Support scheduling, administrative projects, and operational initiatives Monitor and maintain accurate databases and office documentation Ensure information is entered accurately and updated promptly Assist with general office duties and special projects as assigned Qualifications Minimum of 3 years of clerical, administrative, or office support experience Strong proficiency with Microsoft Office Suite, including Outlook, Word, and Excel Daily experience using Excel for data entry, tracking, and reporting Excellent written and verbal communication skills Strong customer service and professional phone skills Ability to multitask and manage competing priorities Proven attention to detail and accuracy Strong organizational and time management skills Preferred Experience Construction, contractor, subcontractor, or trades office experience Experience supporting project-based businesses Previous experience coordinating documentation and records in a construction-related environment Experience working with vendors, customers, and field personnel Technical Skills Microsoft Excel Microsoft Outlook Microsoft Word Data entry and record management systems Document management and filing systems Multi-line phone systems Standard office equipment What We're Looking For Exceptional attention to detail Strong organizational and administrative abilities Professional and dependable work habits Process-oriented mindset Excellent attendance and reliability Ability to work collaboratively within a team environment Strong communication and interpersonal skills Someone who takes ownership of their work and values accuracy A candidate who can work independently while supporting broader team objectives Work Environment Professional office environment Primarily seated position with regular computer use Frequent communication with customers, vendors, and internal staff Business casual dress code Success in This Role Maintain accurate records and documentation Support efficient communication between departments and stakeholders Demonstrate reliability, professionalism, and attention to detail Contribute to a well-organized and productive office environment Consistently produce accurate work with minimal errors 3 Ways to Apply Apply directly through this posting Call Alex Li directly: View phone number on click.appcast.io Email your resume to: #CHAMILOS Champaign, IL 2513 1001 North Mattis Avenue Champaign, IL 61821