Office Coordinator
$18 - $22 per hourThe Glass Guru of West Houston
The Glass Guru of West Houston is a locally owned premier glass service provider specializing in glass repair, replacement, and custom installations. We are looking for a highly organized, proactive Office Coordinator to serve as the "nerve center" of our operations. This is not just a desk job; you will be the communication link between our customers, our field technicians, and leadership. You will help build our internal foundation, ensuring every project moves smoothly from the initial lead to a satisfied final payment. If you are a problem-solver who enjoys creating order out of moving parts, you will thrive here. Key Responsibilities Initial Contact: Answer all inbound calls and emails professionally; pre-screen leads and educate customers on our unique services (e.g., foggy window repair, custom showers). Sales Support: Convert inquiries into scheduled estimate appointments; assist Estimators with follow‑up on pending quotes via phone and email. Professionalism: Greet showroom visitors and manage all company correspondence with a "customer‑first" mindset. 2. Dispatching & Project Coordination Strategic Scheduling: Manage the calendars for Estimators and Technicians to maximize efficiency and minimize travel time across West Houston. Material Logistics: Order glass and hardware from vendors; verify order confirmations for size and pricing accuracy against project specifications. Receive orders in warehouse. Field Support: Act as the primary point of contact for field technicians to troubleshoot scheduling or material issues in real‑time. 3. Financial & Administrative Operations Accounting Support: Generate invoices through FieldPulse; manage Accounts Receivable (A/R), track payment status, and follow up on outstanding balances. System Integrity: Reconcile sales software with accounting records (QuickBooks Online) and prepare daily deposits. Office Management: Maintain organized digital and paper filing systems; oversee office supplies and vendor accounts. HR/Payroll Support: Process technician timesheets and maintain personnel/compliance files (insurance, safety records). 4. Process Improvement Building the Foundation: Work with the Franchise Owner to create and streamline internal workflows, checklists, and communication templates to support company growth. Strategic Thinking: Work with the team to develop ideas for fostering growth and reducing costs. Qualifications & Skills Required Experience: 3+ years of office administration or coordination experience (preferably in construction, trades, or field service operations). Tech‑Savvy: High proficiency in Microsoft Office (Excel, Word) and Google Workspace. Experience with CRM/Field Service software (ServiceTitan, Jobber, or similar) is a major plus. Communication: Exceptional verbal and written communication skills; ability to stay calm and professional under pressure. Logistics: Strong multitasking skills with the ability to coordinate complex schedules. Preferred Industry Knowledge: Previous experience in the residential glass or home improvement industry. Bilingual: Spanish speaking is a significant plus. Education: 2 or 4‑year college degree preferred. What You Bring to the Team Ownership: A proactive, dependable attitude—you don’t wait to be told what to do; you see a gap and fill it. Detail‑Oriented: You double‑check measurements and pricing because you know the "little things" impact the bottom line. Growth Mindset: You are excited about the opportunity to help build a business from the ground up. Pay: $18.00 – $22.00 per hour (commensurate with experience). Bonus: Performance‑based incentives tied to lead conversion and operational efficiency. Benefits: Paid Time Off (PTO), holidays, and career advancement opportunities as the franchise scales. Schedule: Full‑time, Monday–Friday, 8:00 AM – 5:00 PM. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr The Glass Guru of West Houston
$110k - $120k
...Founded in 2001, Partners Capital is an Outsourced Investment Office acting for distinguished endowments and foundations, senior investment... ...valued. Position Description We are seeking an Office Coordinator / Executive Assistant to join our Business Operations Team...SuggestedFull timeTemporary workWork experience placementWork at officeLocal areaImmediate startFlexible hoursPartners Capital, Inc.
New York, NYmore than 2 months ago$95k - $115k
...A premier private equity firm based in New York City is seeking an experienced Office Coordinator / Office Manager to oversee day-to-day office operations and support a fast-paced, high-performing investment team. This organization is focused on creating long-term value...SuggestedFull timeWork at officeMandarin Staffing
New York, NYa month ago- ...Office Manager and Sunday Coordinator Full-Time Position with Benefits Position Summary The Sunday Coordinator and Office Manager is responsible for overseeing the daily operations and administration of the church, both on Sundays and throughout the week. This...SuggestedFull timeWork at officeFlexible hours
Central Presbyterian Church
New York, NYmore than 2 months ago - ...This role demands a high level of hospitality, proficiency in MS Office, and exceptional communication skills to facilitate smooth... ...exemplifying our commitment to hospitality and professional service. Coordinate logistics for corporate events and meetings, demonstrating...SuggestedWork at office
$65k - $70k
...Management Group is actively looking for an Administrative Assistant/Office Manager to join the team in New York. The primary function of... ...their skills for advancement in the firm. Responsibilities Coordinate office projects and oversee the upkeep of the Midtown...SuggestedWork at office- Tirion Works Management, INC seeks an organized Administrative Assistant to support daily office functions in New York. The role involves handling clerical tasks, scheduling, drafting communications, and assisting staff to keep operations running smoothly. The ideal candidate...Work at office
- TemperaturePro is seeking a detail-oriented Administrative Assistant / Office Coordinator to support daily office operations in New York. The ideal candidate will excel in communication, multitasking, and organizing various tasks while providing essential administrative...Remote jobFull timePart timeWork at office
$75k
...accommodation or an alternative application process. NY Corporate Office, New York, NY, US 2 days ago Requisition ID: 1076 Salary: $7... ...organized, ambitious and professional Office & Administrative Coordinator to join our team. This role serves as the face of our office...Work experience placementWork at officeLocal area- ...Responsibilities: Support calendar management, scheduling, and coordination across internal and external participants Coordinate travel... ...expense reports Organize meeting logistics and materials Manage office supplies, food and beverage needs, deliveries, mail, maintenance...Work at office
$22 - $26 per hour
Restaurant Associates is hiring for a full-time Office Personnel Administrative position at Bank of America, 1 Bryant Park, New York. The role runs Monday through Friday, 9:00 AM to 5:00 PM, with online applications accepted only. Previous administrative experience is...Hourly payFull timeWork at officeMonday to Friday- The Salvation Army is seeking an Administrative Assistant to provide office support to the Kroc Center Associate Administrator in New Jersey. Responsibilities include answering phones, greeting visitors, preparing documents, and maintaining calendars. During peak seasons...Temporary workSeasonal workWork at office
- ...Office Coordinator We are seeking a reliable Office Coordinator to manage daily office operations and provide administrative support. The ideal candidate is organized, proactive, and able to handle a variety of tasks to keep the office running smoothly. Key Responsibilities...Work at office
$59.9k - $77.9k
...USA! More than 20,000 associates in bakeries, sales centers, offices and on sales routes work to ensure our consumers have the freshest... ...Package Paid Time Off 401k & Company Match The Sales Center Coordinator facilitates the coordination of activities relating to the...Work at office$22 - $25 per hour
Leonard S. Fiore, Inc. Office Coordinator 1301 North Atherton Street State College, PA 16803 Salary: 22.00 - 25.00 USD / HOUR Job Title: Office Coordinator Employment Type: Full-Time Location: State College, Pennsylvania Hiring Organization: Leonard S. Fiore, Inc. Salary...Hourly payFull timeFor contractorsWork at officeMonday to FridayShift work- ...Workplace Coordinator Baseten is looking for a Workplace Coordinator to help run our New York office and create an exceptional experience for everyone who works in or visits the space. You will work alongside our Office Manager and be at the center of the day-to-day...Work at officeFlexible hours
$35 - $50 per hour
...Administrative Assistant / Office Coordinator / Data Support Clerk New York, New York, United States $ 35.00 - 50.00 (US Dollar) Job Title: Administrative Assistant / Office Coordinator / Data Support Clerk Job Summary: We are seeking a highly organized and...Work at office$28 - $35 per hour
...be based on your skills and experience — talk with your recruiter to learn more. Base pay range $28.00/hr - $35.00/hr Junior Office Coordinator - Temporary to hire Midtown | On-site We’re seeking a Junior Office Coordinator to join our team. This role is an excellent entry...Temporary workWork at office$25 - $30 per hour
Overview Our client, a well-known media company based in NYC, is seeking an Office Coordinator to join the team on a temporary basis, with the potential to go perm. The position is fully on site at their office in Downtown Manhattan. Job Details Greet visitors and provide...Hourly payPermanent employmentFull timeTemporary workWork at office- Job Description Our NYC office is seeking an Office Coordinator to help improve office operations and support our thriving company culture! In this role, you will get to work with senior executives at the company and have a direct impact on the well‑being and happiness...Work at officeVisa sponsorship
- ...across Georgia. Job Summary Provide support to the Director, Coordinator of Recruitment, and Associate Dean for Student Admissions by interacting... ...administrative and student services support by managing office calendars, coordinating events tours, account reconciliation,...Work at office
- Workplace Experience & Reception Coordinator Midtown Manhattan | Full-Time | In Office We are seeking a polished, highly organized Workplace Experience & Reception Coordinator to join a collaborative team at a prestigious global investment firm in Midtown Manhattan. Working...Full timeWork at officeFlexible hours
- ...documents. Obtains medical records, reports, etc., for therapists. Coordinates/prepares daily sign in sheets/schedule, this includes... ...secretarial/staffing shortages. Manages/maintains inventory of office supplies. Assists with the budget preparation. Assists with the...Work at office
- We're looking for an Office Coordinator to join our New York City team and serve as the backbone of our fast-scaling organization. You'll manage day-to-day office operations, oversee our WeWork space, and help create memorable culture-building events as we grow our headcount...Work at officeFlexible hours
- About the Role This position is a full-time Office Coordinator position with Richman Law & Policy. The Office Coordinator is the operational backbone of the firm, providing administrative support to attorneys and staff and ensuring the office, its systems, and its schedules...Full timeInternshipSummer internshipWork at office
$80k - $90k
...Office Coordinator The Office Coordinator will play a critical role in providing excellent service and ensuring the smooth operation of EQ's Santa Monica Office. This position requires a combination of exceptional interpersonal skills, organizational abilities, and...Seasonal workWork at officeMonday to Friday$20 - $22 per hour
...work together to ensure every patient receives safe, compassionate, and personalized treatment. AOM Infusion is looking for an Office Coordinator to join our team. This is a temporary, onsite position in Brooklyn, NY. POSITION OVERVIEW The Office Coordinator facilitates...Hourly payTemporary workWork at officeImmediate start- ...Office Coordinator Noor Staffing hiring Office Coordinator for one of the largest insurance company in Manhattan, NY. Job Description: The Office Coordinator is a dual role managing the lifecycle of contracts, ensuring compliance, and supporting the legal and operational...Contract workWork at officeRemote work
$28.37 - $32.31 per hour
...supported in your growth journey. Enterprise offers career opportunities in our offices across the country with an exceptional benefits package. Job Description Summary The Office Coordinator will oversee the general management function and activities of the New York...Hourly payFull timeWork at officeFlexible hoursAfternoon shift$55k - $70k
...and should be able to concisely and accurately share knowledge with their teammates. About the Role We are seeking a dynamic Office Coordinator to join our team. This role is pivotal in ensuring our office environment supports productivity, creativity, and collaboration...Full timeTemporary workWork at office- ...voicemails, emails, central station report for service trouble daily Filing Permits, Preparing Contracts Receive Mail & Packages at office Check on Team employees Client Payment Collections, Document Collection from clients Experience with Client relationships,...Work at officeDay shift
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