Office Coordinator
$18 - $22 per hourThe Glass Guru of West Houston
The Glass Guru of West Houston is a locally owned premier glass service provider specializing in glass repair, replacement, and custom installations. We are looking for a highly organized, proactive Office Coordinator to serve as the "nerve center" of our operations. This is not just a desk job; you will be the communication link between our customers, our field technicians, and leadership. You will help build our internal foundation, ensuring every project moves smoothly from the initial lead to a satisfied final payment. If you are a problem-solver who enjoys creating order out of moving parts, you will thrive here. Key Responsibilities Initial Contact: Answer all inbound calls and emails professionally; pre-screen leads and educate customers on our unique services (e.g., foggy window repair, custom showers). Sales Support: Convert inquiries into scheduled estimate appointments; assist Estimators with follow‑up on pending quotes via phone and email. Professionalism: Greet showroom visitors and manage all company correspondence with a "customer‑first" mindset. 2. Dispatching & Project Coordination Strategic Scheduling: Manage the calendars for Estimators and Technicians to maximize efficiency and minimize travel time across West Houston. Material Logistics: Order glass and hardware from vendors; verify order confirmations for size and pricing accuracy against project specifications. Receive orders in warehouse. Field Support: Act as the primary point of contact for field technicians to troubleshoot scheduling or material issues in real‑time. 3. Financial & Administrative Operations Accounting Support: Generate invoices through FieldPulse; manage Accounts Receivable (A/R), track payment status, and follow up on outstanding balances. System Integrity: Reconcile sales software with accounting records (QuickBooks Online) and prepare daily deposits. Office Management: Maintain organized digital and paper filing systems; oversee office supplies and vendor accounts. HR/Payroll Support: Process technician timesheets and maintain personnel/compliance files (insurance, safety records). 4. Process Improvement Building the Foundation: Work with the Franchise Owner to create and streamline internal workflows, checklists, and communication templates to support company growth. Strategic Thinking: Work with the team to develop ideas for fostering growth and reducing costs. Qualifications & Skills Required Experience: 3+ years of office administration or coordination experience (preferably in construction, trades, or field service operations). Tech‑Savvy: High proficiency in Microsoft Office (Excel, Word) and Google Workspace. Experience with CRM/Field Service software (ServiceTitan, Jobber, or similar) is a major plus. Communication: Exceptional verbal and written communication skills; ability to stay calm and professional under pressure. Logistics: Strong multitasking skills with the ability to coordinate complex schedules. Preferred Industry Knowledge: Previous experience in the residential glass or home improvement industry. Bilingual: Spanish speaking is a significant plus. Education: 2 or 4‑year college degree preferred. What You Bring to the Team Ownership: A proactive, dependable attitude—you don’t wait to be told what to do; you see a gap and fill it. Detail‑Oriented: You double‑check measurements and pricing because you know the "little things" impact the bottom line. Growth Mindset: You are excited about the opportunity to help build a business from the ground up. Pay: $18.00 – $22.00 per hour (commensurate with experience). Bonus: Performance‑based incentives tied to lead conversion and operational efficiency. Benefits: Paid Time Off (PTO), holidays, and career advancement opportunities as the franchise scales. Schedule: Full‑time, Monday–Friday, 8:00 AM – 5:00 PM. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr The Glass Guru of West Houston
- ...New York, United States | Posted on 02/26/2026 A premier private equity firm based in New York City is seeking an experienced Office Coordinator / Office Manager to oversee day-to-day office operations and support a fast-paced, high-performing investment team. This...SuggestedWork at office
Mandarin Staffing
New York, NY1 hour ago - ...Office Manager and Sunday Coordinator Full-Time Position with Benefits Position Summary The Sunday Coordinator and Office Manager is responsible for overseeing the daily operations and administration of the church, both on Sundays and throughout the week. This...SuggestedFull timeWork at officeFlexible hours
Central Presbyterian Church
New York, NY1 day ago $80k - $90k
...Estate portfolio company focused on high-performing retail and office properties with people-appeal - vibrant spaces where people... ...in hand. Primary Roles And Responsibilities The Office Coordinator will play a critical role in providing excellent service and ensuring...SuggestedWork at officePerform Properties
New York, NY2 days ago- ...Executive Assistant & Office CoordinatorAnrok is the leading tax automation platform enabling businesses to expand globally without... ...Khosla Ventures.We're looking for an Executive Assistant & Office Coordinator to support our COO and CMO and keep our San Francisco office...SuggestedWork at officeRemote workHome officeFlexible hours3 days per week
Anrok
New York, NY1 day ago $65k - $70k
...Management Group is actively looking for an Administrative Assistant/Office Manager to join the team in New York. The primary function of... ...skills for advancement in the firm. Responsibilities • Coordinate office projects and oversee the upkeep of the Midtown...SuggestedWork at officeOppenheimer & Co. Inc.
New York, NY15 days ago$75k - $90k
..., Versace, Church’s, Car Shoe and Luna Rossa brands, and has employees of over 100 nationalities. Job Summary / Purposes The Office Coordinator is responsible for the overall coordination and operational support of the Corporate Office, ensuring an efficient, organized...Work at officeLocal area- Summary The Administrative & Office Coordinator provides operational and administrative support for the Corporate Office, acting as a primary liaison between Executive Office leadership, local teams, and external partners. This role oversees office processes, coordinates...Work at officeLocal area
- ...Office Coordinator Noor Staffing hiring Office Coordinator for one of the largest insurance company in Manhattan, NY. Job Description: The Office Coordinator is a dual role managing the lifecycle of contracts, ensuring compliance, and supporting the legal and operational...Contract workWork at officeRemote work
$80k - $95k
...Office Coordinator We're seeking a detail-oriented Office Coordinator to support our Workplace team and be the heartbeat of our NYC office operations. As the first face visitors see and the go-to person for our team's daily needs, you'll create an environment where...Work at officeLocal area- ...documents. Obtains medical records, reports, etc., for therapists. Coordinates/prepares daily sign in sheets/schedule, this includes... ...secretarial/staffing shortages. Manages/maintains inventory of office supplies. Assists with the budget preparation. Assists with the...Work at office
$65k - $80k
...Office & Executive Coordinator Join our team and accelerate your career. Life insurance is a complex and consequential purchase that impacts hundreds of millions of Americans. With our powerful and integrated digital tools, expert support, and leading insurance...Work at officeAfternoon shift1 day per week- TemperaturePro is seeking a detail-oriented Administrative Assistant / Office Coordinator to support daily office operations in New York. The ideal candidate will excel in communication, multitasking, and organizing various tasks while providing essential administrative...Remote jobFull timePart timeWork at office
- Tirion Works Management, INC seeks an organized Administrative Assistant to support daily office functions in New York. The role involves handling clerical tasks, scheduling, drafting communications, and assisting staff to keep operations running smoothly. The ideal candidate...Work at office
$10k
...do it. About the Role This is a hands-on, on-site role for someone who takes pride in keeping an office running smoothly every single day. As Office Coordinator, you'll be the day-to-day operator who makes sure the space works, vendors are managed, deliveries land...Full timeWork at officeHome officeRelocation packageFlexible hoursShift work$35 - $50 per hour
...Administrative Assistant / Office Coordinator / Data Support Clerk New York, New York, United States $ 35.00 - 50.00 (US Dollar) Or refer someone Job Title: Administrative Assistant / Office Coordinator / Data Support Clerk Job Summary: We are seeking a highly...Work at office- ...Property Group is seeking an Administrative Assistant/Receptionist to support the New York team, reporting to the NY Office Manager. The role requires coordinating travel, meetings, invoices, expense reports, and corporate card reconciliations while maintaining schedules in...Work at officeRemote work
$20 - $25 per hour
...time role based on performance and business needs. We are seeking a proactive, highly organized, and adaptable Office Assistant / Assistant Training Coordinator to support our daily operations. The ideal candidate will thrive in a fast-paced environment, efficiently...Full timePart timeWork at officeShift workando international inc
New York, NY1 hour ago$24 - $25 per hour
Scion Staffing has been engaged to conduct a search for an Office Coordinator for a leading global technology and data analytics company. This is an onsite, Temp-to-Hire opportunity based in New York, NY. POSITION OVERVIEW: Our client is an innovative technology company...Hourly payPermanent employmentTemporary workWork at officeMonday to Friday$59.9k - $77.9k
...USA! More than 20,000 associates in bakeries, sales centers, offices and on sales routes work to ensure our consumers have the freshest... ...Package Paid Time Off 401k & Company Match The Sales Center Coordinator facilitates the coordination of activities relating to the...Work at office$25 - $39 per hour
...ask for an accommodation or an alternative application process. New York, NY, US Salary Range: $25.00 To $39.00 Hourly The Office Coordinator serves as the first point of contact for visitors, clients, and employees while providing comprehensive administrative...Hourly payContract workWork at officeLocal area$25 - $30 per hour
...Responsibilities: Manage day-to-day personnel logistics, including coordinating immediate coverage for staff callouts, managing PTO schedules,... ...performance evaluations. Oversee clinic inventory, medical/office supply ordering, and vendor deliveries, ensuring strict...Work at officeImmediate startShift work- ...companies delivering construction, engineering, and environmental solutions across the United States. What can you expect? As the Office Coordinator, you will work onsite in Houston, TX and the surrounding areas and will provide comprehensive administrative and operational...Contract workFor subcontractorWork at officeLocal area
$55k - $70k
...and should be able to concisely and accurately share knowledge with their teammates. About the Role We are seeking a dynamic Office Coordinator to join our team. This role is pivotal in ensuring our office environment supports productivity, creativity, and collaboration...Full timeTemporary workWork at office$25 - $30 per hour
Overview Our client, a well-known media company based in NYC, is seeking an Office Coordinator to join the team on a temporary basis, with the potential to go perm. The position is fully on site at their office in Downtown Manhattan. Job Details Greet visitors and provide...Hourly payPermanent employmentFull timeTemporary workWork at office- Job Description Our NYC office is seeking an Office Coordinator to help improve office operations and support our thriving company culture! In this role, you will get to work with senior executives at the company and have a direct impact on the well‑being and happiness...Work at officeVisa sponsorship
- ...across Georgia. Job Summary Provide support to the Director, Coordinator of Recruitment, and Associate Dean for Student Admissions by interacting... ...administrative and student services support by managing office calendars, coordinating events tours, account reconciliation,...Work at office
$28 - $35 per hour
...be based on your skills and experience — talk with your recruiter to learn more. Base pay range $28.00/hr - $35.00/hr Junior Office Coordinator - Temporary to hire Midtown | On-site We’re seeking a Junior Office Coordinator to join our team. This role is an excellent entry...Temporary workWork at office- WE ARE SEEKING an Office Coordinator to support our growing team of engineers and scientists. This role is a blend of reception, hospitality, and office coordination. You will be the first impression for clients, visitors, and employees, using your engaging and friendly...Temporary workWork at office
$27 - $34 per hour
The Role: Office Coordinator (Contract) Location: New York City, NY (Onsite 5 days/week) Compensation: $27-$34/hour DOE Industry: Hypergrowth Technology Company A fast-paced technology company in New York City is seeking a Contract Office Coordinator to help create an...Contract workWork at office- Office Coordinator Founded in 1888, The Baldwin School is an all-girls college preparatory, independent day school, PreK-Grade 12, dedicated to a tradition of excellence in education. In a nurturing atmosphere that reflects socioeconomic, ethnic, and religious diversity...Part timeWork at officeAfternoon shift
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