Administrative Assistant

# Administrative AssistantElite Brands - Denver, CO 80216## OverviewSalary Range$50,960.00 - $50,960.00 Salary/year## Description**Summary:**We are seeking a highly organized, proactive Administrative Assistant to provide cross-functional support across accounting, operations and human resources. This role is central to keeping daily business functions running smoothly and supporting multiple leaders in a fast-paced environment.*This position is intentionally designed to flex based on experience and strengths. The role may lean more heavily into:** Front Desk & Accounting Support (AP/AR, invoicing, reporting), **OR*** Operations & HR Support (scheduling, employee coordination, reporting, compliance)The ideal candidate brings strong administrative fundamentals, attention to detail, and the ability to manage multiple priorities while serving as a reliable point of coordination across departments.**Core Administrative Responsibilities (All Candidates)*** Track action items and follow-ups across departments* Support leadership with reporting, presentations, and administrative tasks* Maintain organized records, files, and shared documentation* Coordinate meetings, schedules, and internal communications**Front Desk & Accounting Responsibilities (Depending on Experience)*** Answer incoming phone calls and route inquiries appropriately* Greet and assist guests at the front window and manage the will-call doorbell* Monitor and manage the general company voicemail and info email inbox* Maintain company phone lists, extension lists, and on-call schedules* Provide AR override codes in accordance with company policy* Assist with entering and depositing customer checks* Update customer accounts (payment terms, contacts, etc.)* Respond to statement and invoice requests* Create and maintain AR customer folders**Operations & HR Responsibilities (Depending on Experience)***Operations (Driver / Warehouse) Support** Prepare reports for operations metrics, compliance, and audits* Maintain operational records (licenses, certifications, safety documentation)* Support supplies inventory, equipment, and vehicle documentation tracking* Assist with onboarding drivers and warehouse team members in coordination with HR*Human Resources Support** Maintain employee files and HR records (digital and physical)* Assist with EE onboarding and offboarding (paperwork, systems access, orientation coordination)* Assist with benefits administration, open enrollment support, and employee inquiries* Provide administrative support for employee communications, memos, and policy acknowledgments* Support company culture initiatives – assist in planning, coordinating and executing* Assist with recruiting administration (posting jobs, scheduling interviews, tracking candidates)Shared Administrative & Organizational Support* Assist with special projects that span people, culture, and operational efficiency* Track action items and follow-ups across HR and Operations initiatives* Maintain organized filing systems and shared drives* Identify opportunities to streamline administrative processes between departmentRemember, you are a representative of Elite Brands of Colorado and being professional and courteous to all employees and customers is part of the responsibility of this position!**Qualifications*** 2+ years of administrative experience in one or more of the following: + Accounting & Office Support + Operations & Logistics Support + Human Resources Support* Strong organizational and time-management skills with the ability to prioritize competing needs* High attention to detail and discretion when handling confidential information* Proficiency with Microsoft Office (Outlook, Word, Excel) and learning new systems* Strong communication skills and a collaborative mindset* Ability to work independently while supporting multiple leaders**Why Join Us*** Stable, team oriented work environment* Broad exposure to human resources, operations, accounting and office administration* A role where your organization, initiative, and follow through make a visible, daily impact* Opportunity to work closely with leadership and gain cross departmental experience* Passionate, collaborative, and fun loving culture that values people and teamwork**Timeline**We will begin contacting candidates after the July 4th weekend. The position will remain open until filled. #J-18808-Ljbffr