Executive Assistant to the CEO & HR Assistant

Executive Assistant to the CEO & HR Assistant

Job Title: Executive Assistant to the CEO & Human Resources Assistant

Department: Executive Leadership / Human Resources

Location: Remote Chicago, IL (must reside in the Chicago area)

Employment Type: Full-Time

Exemption Status: Exempt

Company Overview: Forkardt Hardinge is a leading provider of precision manufacturing solutions and tooling systems. We are committed to delivering high-quality products and exceptional service to customers around the world. Our team is driven by innovation, collaboration, accountability, and continuous improvement as we support the manufacturing industry through operational excellence and customer-focused solutions.

Position Overview: The Executive Assistant to the CEO & Human Resources Assistant provides high-level administrative support to the Chief Executive Officer while also providing administrative support to the Human Resources department.

This position serves as a trusted partner to the CEO by managing executive priorities, coordinating complex schedules and travel, organizing Board and leadership meetings, preparing executive presentations and communications, and supporting key strategic initiatives. Approximately 70% of the position focuses on executive support for the CEO, while 30% provides administrative support to Human Resources, including recruiting, onboarding, employee records, HR communications, and special projects.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining the highest level of professionalism, integrity, and confidentiality.

Primary Responsibilities Executive Support (Approximately 70%)

• Executive Administration: Manage and prioritize the CEO's complex calendar, appointments, meetings, and daily activities while exercising independent judgment to balance competing priorities.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, visas (when applicable), and expense reporting.
• Organize Board of Directors, executive leadership, and management meetings, including scheduling, agendas, meeting materials, meeting minutes, action items, and follow-up.
• Prepare professional PowerPoint presentations, reports, executive correspondence, spreadsheets, and other business communications.
• Screen, prioritize, and respond to communications on behalf of the CEO, exercising discretion in determining matters requiring executive attention.
• Draft correspondence, presentations, reports, and other documents for executive review.
• Maintain highly confidential executive files, reports, and business documents.
• Coordinate executive visits, customer meetings, leadership events, and special functions.
• Support strategic business initiatives, acquisitions, leadership projects, and other executive priorities.
• Serve as a liaison between the CEO and employees, customers, vendors, Board members, and other business partners.
• Exercise sound judgment in resolving scheduling conflicts, prioritizing requests, and managing sensitive business matters.

Executive Project Coordination

• Coordinate cross-functional projects involving Executive Leadership, Operations, Engineering, Finance, Sales, and Human Resources.
• Track project milestones, action items, and follow-up activities.
• Prepare executive dashboards, reports, and business metrics.
• Assist with presentations for Board meetings, leadership meetings, and company communications.
• Support continuous improvement initiatives and administrative process improvements.

Secondary Responsibilities Human Resources Support (Approximately 30%)

• Human Resources Support: Provide administrative support to the Human Resources department.
• Schedule interviews and communicate with candidates throughout the recruitment process.
• Prepare offer letters, onboarding documents, employment paperwork, and orientation materials.
• Assist with new hire onboarding and orientation activities.
• Maintain employee personnel files and HR documentation.
• Assist with HR reports, organizational charts, and employee communications.
• Coordinate employee recognition programs, engagement activities, and company events.
• Assist with benefits communications and routine employee inquiries.
• Support HR compliance, recordkeeping, audits, and special projects.
• Process employment verification requests and other routine HR documentation.
• Maintain strict confidentiality of employee and company information.

Qualifications: Associate's or Bachelor's Degree in Business Administration, Human Resources, or a related field preferred. Minimum of 5 years of executive administrative support experience supporting senior leadership or C-suite executives. Previous Human Resources administrative or assistant experience preferred. Experience coordinating executive calendars, travel, Board meetings, and leadership meetings. Experience preparing executive presentations using Microsoft PowerPoint. Manufacturing experience preferred. Experience supporting a remote executive preferred.

Skills & Competencies: Exceptional organizational and time management skills. Excellent written, verbal, and interpersonal communication skills. High level of professionalism, integrity, discretion, and sound judgment. Ability to exercise independent judgment and manage competing priorities. Ability to maintain strict confidentiality. Strong attention to detail and accuracy. Excellent problem-solving and decision-making abilities. Ability to work independently with minimal supervision. Strong customer service and relationship-building skills. Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams. Experience with HRIS systems preferred (Paychex experience is a plus).

Compensation & Benefits: Full Salary Range: $75,000$85,000. Forkardt Hardinge offers a comprehensive benefits package, including: Medical Insurance, Dental Insurance, Vision Insurance, Company-Paid Life Insurance, 401(k) Retirement Plan, Paid Time Off, Paid Holidays, Short-Term Disability, Long-Term Disability, Employee Assistance Program (EAP).

Work Location: This position is remote and based in the Chicago, Illinois area. Periodic travel to the Company's headquarters in Elmira, New York, and other Company locations will be required to support executive meetings, leadership events, and other business initiatives.

Physical Requirements: Ability to sit and work at a computer for extended periods. Ability to travel occasionally by air and automobile. Ability to lift up to 20 pounds occasionally.

Forkardt Hardinge is an Equal Opportunity Employer, Veteran/Disability. Created 7.1.26

Forkardt Hardinge Americas