Office Manager

About The Role The Office Manager keeps the Boston operations hub running smoothly for a distributed technology team, owning workplace systems, vendor coordination, employee logistics, and day-to-day administrative workflows. About The Role The Office Manager keeps the Boston operations hub running smoothly for a distributed technology team, owning workplace systems, vendor coordination, employee logistics, and day-to-day administrative workflows. This role matters because reliable operations remove friction from engineering, product, sales, and leadership teams. The role will manage both in-office and remote processes using tools such as Slack, Google Workspace, Notion, Jira, Ramp, and Zoom. Key Responsibilities Own office operations, including facilities, supplies, access control, shipping, maintenance, and workplace safety Manage vendors, leases, service agreements, and renewals; track budgets, invoices, and service-level issues in partnership with Finance Coordinate onboarding and offboarding logistics across IT, People Operations, and hiring managers, including equipment, access, workspace, and documentation Plan team events, executive visits, customer meetings, and offsites from vendor sourcing through post-event reconciliation Maintain operational documentation, office policies, emergency procedures, and recurring checklists in Notion or a comparable knowledge base Administer purchase requests, expense workflows, and office-related records using tools such as Ramp, Coupa, or equivalent platforms Monitor workplace needs across remote and in-office employees, resolve issues quickly, and provide clear status updates to stakeholders What We Are Looking For 3-6 years of experience in office management, workplace operations, executive administration, or a similar high-volume coordination role Experience supporting a technology company, distributed workforce, or rapidly scaling organization with changing priorities Strong proficiency with Google Workspace, Slack, Zoom, Notion, and spreadsheet-based budget and inventory tracking; familiarity with Jira or similar workflow tools Demonstrated ability to manage vendors, invoices, budgets, events, and multiple operational projects simultaneously Excellent written and verbal communication, sound judgment, and discretion when handling employee, financial, and business information Associate or bachelor's degree in business administration, operations, hospitality, communications, or a related field, or equivalent practical experience Bonus: Experience with workplace management platforms, IT asset tracking, office buildouts, people operations systems, or supporting teams across multiple locations #J-18808-Ljbffr Evlo AI